YouGov Hiring for Office Manager at Airoli, Navi Mumbai, Maharashtra Full Time

Full Job Description
Company Description

The Company

YouGov is an international research data and analytics group.

We help the world’s most recognised brands, media owners and agencies to plan, activate and track better marketing activities. As pioneers of online market research, we have been building an ever-growing source of consumer data for the past twenty years. Creating the richest and most complete understanding of your customers’ complex lives. We call it living data.

We are driven by a set of shared values. We are fast, fearless and innovative. We work diligently to get it right. We are guided by accuracy, ethics and proven methodologies. We respect and trust each other, and bring these values into everything that we do. Unlike our competitors, we understand how opinions and trends change from day-to-day, week-to-week and year-to-year. That’s why we have built a platform that gets you right to the source for reliable, accurate data that reflects the reality of a complicated world. Imagine if you could know what 17 million+ people in over 55 markets were thinking now? Or last week? And do so again and again? That’s why we’re different.

Rather than commissioned research that’s already out-of-date by the time it reaches someone’s inbox, our data is alive. So, no matter how quickly things change, our clients are always in the know.

YouGov. Living Consumer Intelligence

The Culture

Diversity and inclusion are fundamental to YouGov. We are committed to giving the world a voice by capturing the opinions of all groups, including the ones that are often under-represented in research. We are also committed to making sure that our products and tools are free from any bias, as accuracy is key to what we do. None of the above can be done without having a truly diverse workforce, in an inclusive workplace. We are very keen on attracting and retaining the best talent. And best talent also means a diverse pool of talent, with various backgrounds and perspectives.

Supporting the wellbeing of our staff, including maintaining a good work and life balance, is important to us. As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, disability status, or any other characteristic protected by law. All employment decisions are made on the basis of occupational qualifications, merit, and business need.

Job Description

What will I be doing?

This role will involve supporting Asst. Facilities Manager – India with day-to-day administrative work

Office Management

Overseeing on-site office improvements
Oversee the stock of consumables for the office and place orders to revive stock where necessary
Review and update health and safety documentation and policies and ensure they are followed
Process and track expense reports for key stakeholders
Process invoices for all purchases made to the Finance team
Assisting central management with coordinating office suppliers
Managing supplier invoices in conjunction with head of office finance team
Managing Desk Booking System with follow-ups, generating reports etc.
Manage Biometric Access reports and tall with Desk booking Report
Co-ordinate with Staff for NS transportation and ensure smooth functioning of the service.

Vendor/Client Co-ordination

Coordinate with transport and security vendors for employee transportation
Coordinate with client admin teams for documentation and registration for generating PO
Coordinate with Insurance company representatives for Add/Deleting employees from the group policy
Coordinate with Vendor for monthly MIS and invoice verification
Timely review of Vendor contracts
Timely follow-up with YG accounts team for pending payments/payments to be released.

Manage Travel desk

Help employees to plan, choose and arrange for their business travel
Assist employees with documentation and visa process, Forex, Travel Insurance etc.

Assisting Asst. Facilities Manager – India with HR Administration

Manage all Indian employee’s personnel files
Set-up new joiners on all systems – liaising with the UK Headquarters
Recruitment administration
Arranging interviews for prospective new hires
Keep Admin processes up to date with Indian employment legislation
Provide support on Global HR initiatives

Qualifications

What do I need to bring with me?

Graduate of any Bachelor’s Degree
Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Additional Information

What’s in it for me?

A minimum of 3 years’ experience in an office management role
Excellent interpersonal, oral and written communication skills
Exceptional organizational and time management skills
Attention to detail
The ability to manage your own workload and supervise the work of others concurrently
Flexible shift timings

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