SaveLIFE Foundation Hiring for Executive Assistant to CEO at Delhi, Delhi Full Time

Full Job Description
Job Title Executive Assistant to CEO
Department Management
Location Delhi
Reporting Manager CEO
About SaveLIFE Foundation:
SaveLIFE Foundation (SLF) is a non-profit organisation committed to saving lives on roads in
India. We have been recognised as the Best NGO in India by the Rockefeller Foundation and
are a recipient of the prestigious Prince Michael International Road Safety Award. We partner
directly with the government, industry, and local communities across India to make the most
dangerous roads safer.

Road crashes kill over 1.3 million people globally each year. India holds the dubious
distinction of being the world’s number one in road crash deaths, with at least 150,000
fatalities and over one million serious injuries per year. Most victims come from extremely
poor backgrounds. Road crashes have emerged as the number one cause of death for Indians
in the age group of 15-45, dealing a crushing blow to the nation’s productivity and a loss of
3% to our GDP each year – an amount that can eradicate hunger from India, twice over each
year. Tragically, road crashes in India are also one of the biggest causes of death for children
under age 14, with over twenty fatalities each day, mostly in the vicinity of schools.

SLF operates at the intersection of policy-making and grassroots impact. We are best
known for getting India a Good Samaritan Law that encourages bystanders to help critically
injured persons on the road, expected to save 50% lives otherwise lost to preventable
injuries. Most recently, SLF has delivered an astounding 52% reduction in fatalities on the
Mumbai-Pune Expressway, and a reduction of 69% on in fatalities on the Old Mumbai –
Pune Highway (NH-48) through a combination of measures ranging from improved road
engineering to technology-driven traffic enforcement to optimised trauma response – the
Zero Fatality Corridor (ZFC) model.
Role Overview:
The Executive Assistant will work directly with C-level executives and will be responsible for
performing a number of administrative duties. This role is responsible for day to day work of
the CEO’s office which includes managing appointments, meeting dates, preparing
agendas, minutes and other supports. S/He will plan, organize, anticipate requirements well
in advance to support smooth running of CEO’s office, with absolute confidentiality of
information, at all times. This role needs to coordinate across the organization as well as
externally, as per requirements of the task or as instructed by the CEO.

The ideal candidate is highly self-motivated, professional, and capable of managing their
work load and prioritizing tasks in a fast-paced environment.
We’re looking for someone with a flexible schedule who can be available for weekends and
holidays if needed as per requirement.
Key Responsibilities:
Planning
Prepare and prioritize tasks related to the office of CEOPrepare and facilitate the agenda for the meetings and organize efficiently
Operational responsibilities
Plan day to day appointments, travel, other engagements of CEO and organize
CEO’s calendar accordingly.
Manage correspondence pertaining to CEO’s office and as instructed by CEO
(Printing letter copies, scanning, posting).
Contact stakeholders, officials, etc. for communication as required by the CEO and
for setting up meetings
Organize venues and extend hospitality to visitorsManage and update the address book (all external stakeholders especially
government relations).
Coordinate executive communications, including taking calls, responding to emails
and interfacing with clients.
Prepare internal and external corporate documents for team members and industry
partners.
Schedule meetings and coordinate with all the participants for their time as well as
sharing details of venue/ link for virtual meeting
Arrange corporate events to take place outside of the work place, such as fund-
raising events and appreciation events.
Uphold a strict level of confidentiality.Develop and sustain a level of professionalism among staff and stakeholders.Undertake any other activities and responsibilities as required by the organization.Set up and maintain the integrated electronic and paper based filing systems.Contribute to the overall development of SLF and its activities
Process Improvement, Learning & Development
Take initiative to establish standard practices in the given areas in line with the
direction
Actively participate in organization initiatives, planning and review discussionsAdhere to timelines for execution and improve on the performance parameters as
per the feedback provided
Take the initiative to learn new developments/innovationsContribute new ideas to strengthen the solutionMake maximum use of Technology in the departmental processes
Any other additional responsibility could be assigned to the role holder from time to time.
The same would be discussed between the incumbent and reporting manager
Role Specifications:
Education
Bachelor’s Degree in Arts (English / Commerce any other relevant discipline)Secretarial training course (preferred)
Experience
Minimum 2 to 5 Years of Experience supporting C-Level Executives.Preferred experience in NGO/ Social Development Sector.
Key Behavioural attributes
Execution Focus
o Building Trust & Relationships
o Impact & Influence
o Planning & Organizing
o Communication
Learning Focus
o Learning Orientation
o Analytical Thinking
Adherence to Core Values of SLF
o Dependability
o Integrity
o Mutual Respect
o Spirit of Public Service
o Leadership
o Excellence
How to apply: Interested candidates can apply for this position by clicking on the following
link and submitting their application. https://forms.gle/hwCmi5KT2mg6JU558