Acme Services Looking For Secretary at Bangalore Urban, Karnataka, Full Time

• Serves as secretary to an assigned Director; plans, organizes and coordinates activities to relieve the Director

of administrative and clerical details.

• Interviews callers by telephone and in person, including students, teachers, administrators, parents and the

public, and provides information or directs to appropriate personnel; provides technical information

concerning policies and procedures according to established guidelines.

• Researches, compiles and verifies statistical and financial information for various reports including state and

district reports in accordance with established procedures.

• Assures timely communications between office and District employees; makes phone calls to receive and

transmit information; types memos, bulletins, letters and notices; composes correspondence and memoranda

independently or from oral verbal instructions. Use applicable software to publish/produce documents,

reports and presentations.

• Attends a variety of meetings and take minutes; prepares and sends notices of meetings; collects and compiles

information for meetings and projects; prepares agenda items; prepares and distributes minutes.

• Coordinates communications between the Director and other District staff and the public; schedules

appointments, meetings and conferences.

• Prepares and types a variety of items including interoffice communications, reports, requisitions, forms,

letters, handbooks and other materials; establishes and maintains files and records, as required.

• Maintains a variety of complex records, logs, lists and files including materials of a confidential nature;

maintains confidentiality of records and information.

• Checks records, reports and other data, and materials for accuracy, completeness and compliance with

established standards.

• Ability to take dictation desirable.

k . Provides secretarial and clerical assistance to other staff, as necessary; orders supplies and materials and

prepares purchase orders.

• Operates office equipment such as computer and applicable software programs typewriter, word processor,

copier and calculator.

Ability To

Perform complex and responsible secretarial duties such as maintaining complex records and

coordinating communications.

Plan, organize and coordinate office activities to relieve the Director of administrative and clerical details.

Work independently with little direction.