Adecco Hiring for Sr/Executive – Admin at Delhi, Delhi Full Time

Full Job Description
Executive – Admin

JOB INFORMATION

Mission

To ensure that organizational administration activities are managed properly, efficiently wrt facility management, travel, security, pantry, vendor etc.

Responsibilities

With Minimum of 3- 5 years’ experience in Administration and Office management.
Well Versed in Employee Health and Safety measures in Building management and Statutory compliance.
Conduct Risk analysis and ensure proper solution to avoid risk and hazard throughout all the offices of Adecco India.
Able to be a SPOC of the multiple offices within the North / West Region allocated.
To Handle Entire Administration arrangements like Stationary, Conveyance, Office Equipment’s, Telephones, Time Office & Other Personnel related to Administration activities by reporting to Sr. Manager – Admin and Procurement.
Undertake general administration works [Ticketing and Stay Arrangements – Domestic and international, Visa, Forex, Car rental arrangement, Vehicle management, AMC’s, Mails & Couriers, Petty cash, Office boys, General Purchase, Stocks, Payment for Basic Services / Bills]
Handling printing related jobs, for e.g. Visiting cards, Letter heads in coordination with HO Admin.
Coordinating with all relevant personnel’s & organizing events/ trainings.
Assist Admin Manager in set-up and renewal of varied service contracts from time to time
Assist Admin Manager as required and undertake the delegated tasks
Manage Administrative cost & budgeting, provisioning, bills receivables & payables, preparing monthly MIS reports for all Administrative expenses across locations.
Purchase of Stationeries, Office Furniture’s and equipment’s at the minimum possible price.
To adopt all measures, practices and procedures to ensure proper dispatch of documents and parcels both, within and out of the office and deal with postal authorities and courier agencies.
To assess all office administration needs
To procure and maintain telephone and lease lines and actively liaise with concerned officials in case of failure of any of these.
To enter into maintenance contracts for the upkeep of office utilities like Electrical , UPS, DG, AC, EPABX, Photocopying activities, electricity installations, etc.
Bills and invoices receivables/approving and passing to a/c department for payments of all vendors and contractors.

Travel Requirement

Occasional (up to 20%)

Job Environment

High degree of dynamics involved by the virtue of its job role

Key Relationships

External vendors
Branch colleagues

Success Indicators

Cost – Year on Year Cost reduction on procurement (Hard Savings), Negotiated Savings on quotes (Soft Savings)
Time – Time taken from end user Request to order placement / to receipt of items/services for procurement / On time performance in terms of all transport arrangements.
Service – Feedback from all stakeholders on service levels Procurement/Transport/ Admin.
Quality – Procurement: Support Quality of procurement in materials and services (Measured by rejections per order) . Quality of cabs measured based on feedback from employees

Other Information

Excellent knowledge in admin.
Should be quick adaptive with good communication skills.
Excellent in Multi tasking

JOB REQUIREMENTS

Education

Education level

Area of study

Degree

Mandatory

Post Graduation

Administration or Procurement

Any

Preferred

Graduation

Administration or Procurement

Any

Yes

Type of Work Experience

Function / Specialization

Average Time Experience

Mandatory

Administrative Activities

Yes

Resource Management

Yes

Facility Management

Yes

Travel Management

Yes

Skills

Skill Area

Skills

Proficiency

Administrative Skills

Multi tasking Skills

Organisational Skills

Competencies

Competencies

Foundations

Developing

Mastering

Outstanding

Results Driven

x

Customer Orientation

X

Problem Solving & Analysis

X

Embracing & adapting to change

X

Self-management & development

X

Communication

X

Teamwork

x

Relationship Management

X

Strategic Planning & Judgement

X

Driving financial results and innovative

X

Leading Teams

X

Language Skills

Language

Level

Local languages

Fluent

English

Good