Job Context & Major Challenges
Job Context/Job Challenges: ABCL is a diversified Core investment Company (CIC) with wide spectrum of businesses which include NBFC, Housing Finance, Life Insurance, AMC, Health Insurance, Securities & Stock Broking, Insurance Broking, PE, ARC and online platform for personal finance. Given the diversity of businesses, structure and number of entities in the fold of ABCL, the corporate financial reporting is a complex Job.
The purpose of this job is to effectively manage the administration function for the Corporate, back office & sales office. The role ensures that employee services such as maintenance, security, facilities, and premises across 3 locations are provided efficiently and effectively. It also oversees the Mediclaim, Audio conferencing, Access Card, Contractual Resource supply and management, Vehicle Management and Travel processes across India to ensure general administrative services are met as per the defined norms. Job Challenges: Managing the emergency situation / break downs and restoring the administration services without having any adverse impact on business. Timely implementation of statutory changes / notification with regards to contractual labour requirements and avoid reputation loss of company. Sudden changes in mail room volumes due to business fluctuations and ensure all the documents were connected to avoid any regulatory / customer complaints. Establishing strong relationship with government authorities to seek immediate support in case of any emergencies / issues ( like fire officer / police / labour commissioner ) With zero escalation of cost to maintain the required service level and getting quality manpower under temporary requirements.
Major Challenges
To comply with frequent changes in state and municipal statutory provisions and incorporate them in the processes and adhere to it to provide uninterested canteen and facility management of the premise.
Managing the timelines prescribed by the internal and external stakeholders for ensuring that all the assets and equipment’s are covered with appropriate annual maintenance contract
Receiving timely approvals from various authorities to conduct regular physical evacuation exercise for employees to make them aware of the emergency exit process
Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)
KRA1 Manage & control Capex and Opex 1. Manage cost within the budget with-out compromising on the quality and service standards
KRA2 Ensure effective property management of corporate, back and sales offices 1. Ensure the property is up and running by appointing right vendors to manage the facilities by signing SLA as per organization requirement.
internal and external guidelines.
KRA3 Drive an effective Mediclaim Management process 1. Ensure timely procurement of policy to have continuity of employee coverage as per processes defined by ABFSG and ABG.
KRA4 Ensure effective Contractual Employees Management 1. Put in places systems and process to ensure empanelment of appropriate outsourced manpower supplier in line with the organization s requirements.
KRA5 Drive an effective Travel Management process through the group travel portal 1. Ensure all BSLI travel requests are booked via ABG travel portal to avail volume discounts
KRA6 Ensure effective Vehicle Procurement & management 1. Maintain currently procured vehicle in terms of their insurances, transfer to employees name on exit or completion of policy tenure and also assist in getting their accidents & claims management.
KRA7 Formulate admin processes, policies and SOP s, and drive implementation of the same 1. Review existing & develop new policies and processes for the various administration activities and services
KRA8 Team Management
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