Aditya Birla Group Hiring for Executive Assistant to Chief Executive Officer – Domestic Textiles Business at West Bengal Full Time

Full Job Description
Updated: February 11, 2023
Location: West Bengal, India
Organization: Textiles

Job Description:
Job Role: Executive Assistant to Chief Executive Officer – Domestic Textiles Business of Aditya Birla Group

Job Location: Rishra (near Kolkata)

Job Mode: Onsite

Work Week: 6 days Monday to Saturday with 2nd & 3rd Saturdays off

Work timings: 09:30 am to 06:30 pm

Role Type: Individual Contributor

Job Purpose:
The position is required to proactively support the CEO to realize his vision for the Business and assist in areas of conducting Business Performance Reviews, Planning & Budgeting Exercise, financial feasibility & Impact Analyses of New Capital Expansion Proposals & Other strategic proposals by collecting relevant data, analyzing the same, discerning the relevant trends, development of possible scenarios and discussing the scenarios with CEO in order to zero in on a particular direction.

Key focus areas are

Driving / Coordinating BH Officer, BRC & PNB Reviews, UH/SBU Head Reviews, Monthly CEO
Reviews & Board Meetings
Daily tracking of KVD’s for achieving top line and bottom-line numbers.Competitor analysis: SWOT, market segment and financial performance.Collate Action Points from ExComFollow up on progress of DT 2.0 Transformation Project (AT Kearney)Support Apex Committee Meetings and follow up on progressCo-ordination with DHs/FHs in driving Initiatives/ProjectsStandardization of marketing MISSupport the CEO in conducting CII Activities, driving the Sustainability Agenda, facilitate
periodic Strategic Reviews of the Business to ensure adherence to timelines for various
strategic initiatives
Help the CEO in external communications with Industry Bodies and academia to maintain and
manage the external environment. Support the strategy & New Projects Team

Job Context:
Alignment & engagement with key stakeholders for driving performance of 3 businesses
which are each unique and diverse in their operations
Supporting the CEO in driving growth plans to ensure robust follow-up and drive for closureWork on specific engagements as may be assigned by the CEO from time to timeStandardize Marketing MIS Formats to facilitate timely marketing reviewsEnabling decision making through in-depth analysis and operational insightsFollow up to ensure execution of projects within approved budget and business timelinesTo support CEO in matters including review meetings, BRC Review.
Job Challenges: The major challenges in the role can be described as

Spread of businesses in terms of stakeholder management & coordination, differential
product lines, diversity of operations and life cycle stage of business.
Cross- functional orientation to drive initiatives and best practices across functionsPrioritization of initiatives/ activities given resource constraints sustenance and change in
outlook of traditional businesses to ensure continued growth

Unique Challenges

Direct In-the-Line-of-Fire Contact – Interact with the CEO daily compared to people who
meets him as per need basis.
Indistinct Authority Levels – As an EA, one must always act on behalf of the CEO. Often, you need to communicate decisions for him. This can be difficult because you, as the EA, are only the messenger; you are not the decision-maker. Your authority levels can become blurred because you are the one actively sharing the information with others. You may be tempted to give additional input or make changes that you believe are right, even if they haven’t been explicitly outlined by the executive. Likewise, others may be tempted to come to you with questions or concerns that should really be directed to the executive. It is critical that you remember your place and reminds others as well. The boundaries in this type of work are not always clearly defined so it is up to you to keep them distinct.
The “Mind Reader” Expectation – The expectation that the EA is so “connected”, that he will preempt the needs of the CEO, effectively acting as a “mind reader”. It is true that the EA often becomes incredibly capable of predicting the daily flow of work, due to the intense one-on-one relationship, but he is not a mind reader.
The Role of Intermediary – As an EA, you are the one responsible for what information gets to the executive. You are also often in charge of passing the executive’s words on to others. Though it may seem like a simple thing it is much more difficult to keep a balancing way.

Unique Opportunities

Working directly with the top leader in the organization, Provides the opportunity to meet and get-to-know many other top people in the group.
As part of the Executive committee, involved in all the top-level decision-making processes.

Accountability & Supporting Actions

1. Strategic Support

Support the CEO for Market Intelligence, Business Analysis required for strategic decisions
Competition Analysis, Industry Analytics, Data Interpretation, Business Insights etc.
Bench marking of key financial parameters with competitors
Analysis of schemes, product launches, brand campaign etc
P&L analysis of major competitors and player across the category
Put through white papers which have alignment to business Liaison and manage relationships with various functional heads of the organization for various initiatives
Develop Market Intelligence report through Sector / Competition Analysis and feedback from market visits

2. Analysis & Review:
Support the CEO in facilitating performance reviews across all 3 businesses. It would include – P&B, BRC, BU & Unit Reviews of CEO Across Units & Product Lines
Develop standard formats for tracking the progress of new business initiatives with help of respective Business teams
Inputs to CEO on periodic reviews on business performance, for BRC reviews / Business Head reviews, etc
Modify/Prepare new reports/presentations in consultation with the CEO
Analysis of presentations meant for BRC and board meetings.
Quarterly performance report for chairman
Analyzing monthly marketing reports received from all businesses and highlighting key developments to the CEO

3. Standardization:
Working with businesses for process standardization and improvement
Support CEO in integrating Marketing Communication Plans & also develop Standardized Marketing MIS

4. Planning & budgeting:
In-depth involvement in P&B cycle through appropriate inputs
Co-ordinate the yearly process for the three units to support the strategy & projects team in driving the agenda for seamless working
Analysis of P&L numbers for all the three units and making of summarized reports.

5. Tracking & Follow-Up:
Tracking of daily reports of three units
Follow up and ensure no deviation in KVD’s w.r.t budget

6. Capacity Expansion & projects:
Part of team that prepares major capacity expansion proposal
Prepare reports/back-ups w.r.t queries from BRC/Chairman cell
PMO for critical initiatives/tracking growth plans
Review all significant expansion projects in terms if CapEx including expansions in both
Greenfield and Brownfield
Assisting business in projects

7. Support:
Support the CEO on specific projects as may be assigned by the CEO from time to time
Support CEO in conducting external activities linked to business

Qualifications:
Chartered Accountant

Minimum Experience Level:
3-8 Years

Report to:
Senior Manager