Aditya Birla Group Hiring for Secretary to COO at Gujarat Full Time

Job Description:
. Ensuring meetings are effectively organised and minute

Liaising with the Chair to plan meetings

Receiving agenda items from committee members

Circulating agendas and reports

Taking minutes (unless there is a minutes secretary)

Circulating approved minutes

2. Maintaining effective records and administration

Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.

Filing minutes and reports

Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.

Keeping a record of the organisation’s activities

Keeping a diary of future activities

3. Upholding legal requirements

Acting as custodian of the organisation’s governing documents

Checking quorum is present at meetings

Ensuring elections are in line with stipulated procedures

Ensuring organisation’s activities are in line with its objects

Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)

Sitting on appraisal, recruitment and disciplinary panels, as required.

4. Communication and correspondence

Responding to all committee correspondence

filing all committee correspondence received and copies of replies sent

keeping a record of any of the organisation’s publications (e.g. leaflets or newsletters) and

reporting the activities of the organisation and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).

Preparing a report of the organisation’s activities for the year, for the Annual General Meeting.

If any Stenography knowledge will be added advantage

Qualifications:
Bachelor of Arts Program,Bachelor Of Commerce (Honours)

Minimum Experience Level:
4-6 Years

Report to:
Manager