Aditya Birla Group Hiring for Senior Manager (Purchase) at Gujarat, India Full Time

• Principal Accountabilities

Accountability

Supporting Actions

Availability of material & services

Manage purchase operations efficiently with strict adherence to timelines to ensure timely availability of products/ packing material as per PO terms

• Validate requirements provided by user departments with available stocks and schedule quantities accordingly in coordination with stores.
• Maintain the PR to PO timelines as per SLAs.
• Develop & ensure the availability of alternate suppliers.
• Raise the RFQs on time (Preparation of comparatives).
• Close the negotiations on Time for the items as per the agreed slab.
• Coordinate with Engg & QA for getting the technical evaluation done on time.
• Follow-up with suppliers to get the deliveries on time.
• Reduction on delivery lead times.
• Partner with the vendor for product quality improvement

Create a vendor eco system capable of faster deliveries and reduce transaction time to reduce delivery lead times

• Use system-based reminders and maintain persistent follow-ups with suppliers.
• Develop vendors in the vicinity to reduce the delivery time.
• Increase the proportion of ISO-certified vendors.
• Negotiate with vendors to maintain minimum stocks at their end for regular consumables

Cost

Create competition for the suppliers, do effective negotiations and develop alternate low-cost vendors to save on the cost of procurement

• Develop New Vendors to enable OEM / Import substitution.
• Do effective price negotiations with the vendor and maintain a pool of alternate vendors for creating competition.
• Explore multiple suppliers for the OEM spares and source the maximum quantities from the most cost-effective supplier.
• Controlling inventory levels at the procurement stage basis available inventory.
• Keeping track of market trends and using the information for effective negotiation.
• Leverage supplier understanding to identify opportunities for price reduction

Quality Material & Service

Collaborate with plant teams to assess vendor capability and create systems to ensure only the right quality of the material is accepted to deliver the quality of material

• Take inputs from engineering, production and QC on the quality of spares from vendors and wherever required, organise technical discussions and site visits to assess the capability to deliver on quality.
• Ensure rejections are returned & replaced on time.
• Coordinate with the supplier to get the material tested and the test certificate is to be shared along with the supplier.
• Check for vendor credentials and references from their existing customers

Vendor Management

Build strong relationships with and give periodic performance feedback to the vendors to improve upon vendor performance

• Adhere to the vendor engagement plan.
• Track the forwarding of the invoices to accounts by stores and thereafter payments to vendors by accounts to ensure payment terms are honoured.
• Do vendor evaluation as per the established system and frequency.
• Discuss and follow up on the implementation of the action plan to improve vendor rating basis the evaluation.

Efficiencies

IT, SAP, Digitisation

• Coordinating with TCS & IT for SAP related troubleshoot & improvement.

Compliance

Ensure all internal & statutory compliances are adhered to on time

• Collect and verify all supporting documents from vendor at the time of vendor code generation

Systems & audits

• Maintain documents & data as per audit requirements.
• Resolve NCs raised in audits as per agreed timelines