Aditya Birla Group Hiring for Support Export Documentation at Maharashtra, India Full Time

• Preparation of shipping documents i.e. Invoice, Packing List, MTC, Beneficiary’s certificates, Production Certificate, Insurance, Bill of Exchanges, Shipments advise etc.
• Payment, L/C etc. Following up with Customers as well as with Bank.
• Draft L/C checking and rectifications asper SOP.
• Draft B/L checking and comments.
• Various communication with our bankers.
• LC entry into oracle system.
• Doing monthly sales closing.
• Various communication with Customers for arrangement of LC & LC amendments.
• Draft Shipping docs checking and comments.
• Inward remittance regularisation with bank.
• Doing Telex release process i.e. Letter preparation, BL endorsement, following up for telex release message from shipping line/ CHA, Sending to Customer for arranging delivery order of material etc.
• Original docs courier thru DHL to customers.
• Other office work as and when assigned.

Key Result Areas/Accountabilities

Key Result Areas/Accountabilities

Supporting Actions

PRE SHIPMENT ACTIVITIES

• DRAFT BL FINALISATION
• DRAFT SB CHECKING/ COMMENTS, IF REQUIRED
• SENDING PRE-SHIPMENT DOCS TO CUSTOMERS FOR TAKING ADVANCE PAYMENT.
• DRAFT LC CHECKING/ COMMENTS IF REQUIRED.

POST SHIPMENT ACTIVITIES

• Original bill of lading: Co-ordinate with CHA / Logistics to ensure to have original BL in hand within 48 hours after SOB date.
• FTA / COO: Release FTA / COO within timelines provided by EIA/ Chamber of commerce authority.
• Sales booking: Error free sales booking in system.
• Commercial invoice / packing list: Prepare error free documents.
• Share sailing confirmation to customers.
• Submission of scan documents: Share complete sets of scanned documents against each shipment to customers for releasing payment.
• Submit original documents to Negotiating Bank and attend the discrepancy if any.
• Ensure to obtain DHL details from negotiating bank and share with customers.

COMPLIANCES

• Maintain Monthly Drawback Statement and submit the same to the respective plants ie. Renukoot, Aditya, Belur, Hirakud
• Co-ordination with Banks, CHA, and various Custom House

FEMA COMPLIANCES

• Upload / submit docs to Bank for the lodgments, obtain deal numbers, submit TT adjustments from receipt of payment.
• Ensure that EDPMS against each shipping bill are closed withing 5 months from LEO date.

MIS TO MANAGEMENT

• MIS to management.
• Update shipment details in daily MIS with respect of all information.
• Provide daily report for reviewing daily activities and pendency.
• Ex-India to be finalize on or before 1st day of every month.
• Ensure to share audit related enquiry as an when it is asked by auditor.
• Preparation of duty drawback statement for Belur plant (road and sea) for each month.
• Preparation of duty drawback statement for Hirakud plant (sea) for each month.
• Preparation of duty drawback statement for Aditya plant (road) ,Belur plant (road and sea) and Renukoot plant (road and sea from Kolkata) for each month.
• Preparation of EPCG license statement for Belur plant (road and sea) and Hirakud+Renukoot (road and sea from Kolkata),

PAYMENT AND RELEASE OF DOCUMENTS

• Payment to be received from customer and release documents to customer.
• Follow up and ensure payment from customer is getting released as per agreed payment terms.
• Communicate to marketing if any payments are getting delay beyond agreed payment terms with customer.
• Once payment received at our bank account, release documents through courier/ telex/ surrender immediately.