Aditya Birla Group Hiring for Team Member – Document Controller at Gujarat, India Full Time

Supporting Actions

Document Management & Control

• Establish and maintain a document control system for engineering, procurement, and project execution records. – Implement a digital document management system (DMS) for quick retrieval and version control. – Ensure proper classification, indexing, and tagging of all project documents.

Compliance & Regulatory Documentation

• Maintain all project-related permits, licenses, and compliance records. – Ensure all documents comply with ISO, environmental, and statutory regulations. – Coordinate with legal and regulatory bodies for documentation audits.

Version Control & Change Management

• Track document revisions and approvals to maintain version integrity. – Ensure all teams have access to the latest approved drawings, specifications, and contracts. – Implement a Change Request system for controlled updates.

Collaboration & Coordination

• Act as a central point for document flow between engineering, procurement, construction, and contractors. – Ensure smooth document exchange between internal and external stakeholders. – Provide document-related support during project meetings and reviews.

Data Security & Confidentiality

• Implement access control and confidentiality measures for critical project documents. – Ensure backups and disaster recovery plans for digital and physical records. – Prevent unauthorized access and leaks of project-sensitive information.

Report Generation & Record Keeping

• Prepare periodic status reports on document control activities. – Maintain logs of received, issued, and pending documents. – Generate progress reports, meeting minutes, and compliance updates.

Training & Process Improvement

• Train project teams on document control best practices. – Continuously improve document workflows for efficiency and accuracy. – Ensure document processes are aligned with company policies and industry best practices.