ALSTOM Hiring for Advisor – HR Admin at Bengaluru, Karnataka Full Time

Full Job Description
Req ID:268262

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Job Title: Advisor – HR Admin (AG 07)

Purpose of the job:
The HRGS Administration Advisor is responsible for dealing with all incoming nonstandard HR service requests from Managers, Employees and HR Business Partners in regional hub. This involves updating systems, including salary records and creating documents. He/she supports a range of different HR functions. The job holder must resolve as many incoming non-standard requests as possible to meet the business needs and ensure that the HRGS Hub meets its Service Level Agreements. Resolving requests includes an end to end generalist service to secure authorizations, address issues, create contracts, inform suppliers, update systems and maintain employee files; ensures accuracy and completeness of confidential personnel files and employee records; and files and retrieves documents. The job holder will also need to manage customers who are unclear about the nature of their request, provide incomplete information or request services outside the scope of the HRGS, escalating any issues whilst ensuring that confidence of the customer is maintained, and customer satisfaction goals are achieved. Organize and maintain a variety of confidential and statistical records; reports and files; prepare periodic reports. Support new team members with trainings as well as refresh trainings based on quality issues identified

Main Responsibilities:
Customer Service

Ensure that all aspects of work are completed to SLA requirements
Ensure that all services delivered meet general time and quality requirements.
Ensure that escalations and requests on hold are progressed.
Ensure effective communication and customer focused behavior to enhance customer satisfaction requirements.
Take part in customer satisfaction reviews and projects.
Faciliatate effective communication with customer
Encourage customer focused behavior to enhance customer satisfaction requirements.
Organize and/or participate in best practice forums and knowledge increase initiatives
Develop collaborative working relationship with the customer

Outbound Services

Support the HR global and local processes each year, running and validating reports, creating and checking letters for pay reviews, bonuses, etc.
Support the Functional Experts and HR specialist teams in implementing and managing new services and changes to existing services through letters, contract amendments, systems updates, etc.

Project Activities

Ensure the understanding of and in collaboration with all involved stakeholders ensure implementation of new tools.
Support the HR global and local yearly/periodical processes – validating reports, doing random quality checks, ensuring proper collaboration with involved workstreams or HRBP’s.
Drive projects to develop/improve processes, systems and standards to continuously improve service delivery.

Team Coordination Activities

Adapt tools and methods of onboarding new team members based on previous experiences (training plan, 1 to 1s, corrective actions, etc)
Give on the spot constructive / positive feedback based on personal observation or escalations when required and ensures timely actions to deliver results
Responsible for developing competency test for new joiner (associates)

Competencies & Skills:
Strong interpersonal and relationship building skills, adaptability to work with people from various cultures & areas of business.
Confirmed effective verbal & written communication and presentation skills.
History of making decisions with minimal guidance in accordance with policies and established procedures.
Very detail oriented, proactive and organized with strong technology and Microsoft office skills
Ability to prioritize tasks and flexibility to change priorities when situations arise.
Good project management & analytical skills with ability to identify problems, make decisions, create solutions, and take action.
Being able to understand company finances, resourcing and the ultimate aims of the business is important.

Qualification & Experience:
University Degree & MBA with specialization in HR or equivalent will be addional advantage
3 ~ 6 years’ experience in HR Operations
Exposure to HR Life Cycle Process, Analytics and Reporting would be an
added advantage.
Systematic and process-oriented approach

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

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