Amex Hiring for Sr Administrative Assistant at Bangalore Full Time

You Lead the Way. We’ve Got Your Back.

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That’s why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

Why American Express?

There’s a difference between having a job and making a difference.

American Express has been making a difference in people’s lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards. We’ve also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision. Because we believe that the best way to back our customers is to back our people.

The powerful backing of American Express.

Don’t make a difference without it.

Don’t live life without it.

Purpose of the Role:

Our Engineers not only understand how technology works, but how that technology intersects with the people who count on it every day. Today, innovative ideas, insight and new perspectives are at the core of how we create a more powerful, personal and fulfilling experience for all our customers. So if you’re interested in a career creating breakthrough software and making an impact on an audience of millions, look no further.

Key Responsibilities:

• Day to day delivery of administrative tasks, such as – Schedule and manage Calendar across virtual and co-located teams, Meeting room bookings, Schedule meetings and appointments, Organize and maintain paper and electronic files, organize vendor partner & other internal & external meetings, Visitor coordination, PR and courtesy calls as well as business commitments etc.

• Travel arrangements with agenda, Processing/reconciling travel expenses, Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments.

• New employee or vendor resource on-boarding and associated administrative support such as access management, laptop, employee card etc.

• Working closely with the head of the group’ s program manager/chief of staff to ensure that the global events are run effectively with the local representation and also run the VP’ s staff meeting.

• Organizing and coordinating the employee engagement and cultural initiatives, including offsite events, Trigger Employee’s birthday, anniversary and any other Employee Events.

• Coordinate and organize Town halls with teams based across geographic locations, senior Leadership visit logistics, Team Huddles, etc.

• Adept in using MS-Office tools such as MS-Outlook, MS-WORD, MS-EXCEL, MS-Power Point etc. Provide support in documentation for projects, create power-point business presentations, and generate various reports, etc.

• Complete responsibility for the leaders, segregation of incoming and outgoing mails, etc.

• Maintenance of all office related files including Confidential files.

Minimum Qualifications:

Behavioral Requirements:

• Be able to independently handle routine affairs, and able to handle geographically spread virtual teams

• Be flexible on time commitments to be able to work stretched hours to meet business requirements

• Have a pleasing and positive personality to drive team-work and day-to-day tasks

• Provide thought leadership and ideas for enhancing employee engagement & team work

• Be able to network extensively with various teams, departments and leverage relationship to drive outcomes.

• Leverage strong problem solving skills with focus on compliance adherence

Work Experience:

• Minimum 6 – 8 years of administrative experience.

• Experience with multi-nationals & global teams preferred.

• Ability to work with matrix teams, diverse cultures, and stretched hours appreciated

Technical requirements:

• Mandatory skills – MS-Outlook, MS-Word, MS-Excel, MS-Power Point.

• Preferred skills – Advanced Excel, Reporting, Web Portal design, Financial Accounting

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations.