ArcMed Analytics and Services Hiring for Executive Assistant to CEO at Guindy, Chennai, Tamil Nadu Full Time

Full Job Description
Job SummaryThe Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including remote working team.Duties and responsibilitiesProvide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgement and recommendations to ensure smooth day-to-day engagements.Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.Maintain open communications with across department teams, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.Coordinate with US and India teams and arrange for weekly and monthly calls with the teams. Make a note of action items and followup with the appropriate people till closure.Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and employee, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.Answer main phone line and respond to inquiries.Process and distribute daily mail.Invest in building long-lasting relationships both externally and internally.Experience:Minimum 5+ Yrs experience is mandatorySkills and AttributesTime management and ability to meet deadlinesExcellent Verbal and written communication skillsStrong organizational skills and ability to multitaskProblem-solving and decision makingSelfstarter and should be proactiveVery good Interpersonal skillsAbility to work in night shiftProfessional Qualifications: Any degree (UG / PG)Key StakeholdersSenior ManagementHead OperationsBusiness Unit HeadsClientsExternal Vendors (If Any)Job Types: Full-time, Regular / PermanentSalary: ₹500,000.00 – ₹1,000,000.00 per yearSchedule:Evening shiftNight shiftApplication Question(s):Worked as on Executive Assistant for CEO/CFO/Director/Executive Director/Director/General Manager ?Experience:Executive Assistant / Personal Assistant: 5 years (Preferred)Overall: 5 years (Preferred)Shift availability:Night Shift (Preferred)