Log In
Sign Up
Private Jobs / Private Sector
Asian Paints Hiring for EXECUTIVE I – ADMINISTRATION at India Full Time
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
Role Identifier
Job Title
Executive Admin
Department
Admin
Reporting to
Assistant Manager
Grade
F/OF
Jobs Reporting Into
None
Location/Unit
HO- Vakola
Role Description
Job Purpose
Handle Reception & Console, Vendor Management, Agreements, Canteen
Support admin team in day to day activities
Primary Responsibilities
Business Responsibility Areas
(Please detail out at least 8-10 responsibility areas)
Key Performance Indicators
1. Reception & Console Management
Handle visitors, calls and reception related activities like name plate request, telephone complaints, STD & ISD facility
2. Agreements
Renewal of agreement – acquire proposal from vendor and on approval initiate agreement on legal portal
3. Vendor Management
Collecting documents from vendor for vendor code creation,
PO creation for FY and as & when required
E-payment conversion of existing vendors
Invoice checking as per GST norms and processing of the same on time
Making payments on time of Utility vendors – HO
GST reconciliation of vendors and
updating ARN in SAP
Closure of fix bills entry in SAP and monthly provision collation &uploading in BPC portal
HO Dispatching of claims – help dispatch team as & when required
WIP Data Capitalization Data to FA team
4. Bhandup responsibilities
Invoice checking as per GST norms and processing of the same on time
Hoarding license renewal
Property Tax payment
Monthly provision collation &uploading in BPC portal
Utility payments on time
5. Canteen upkeep
Checking the condition of kitchen equipments
Checking on day-to-day basis on hygiene in kitchen cleaning / canteen
Agreement renewal
Scope of Work
a) Financial Scope (Range of financial spend):
None
b) People Management Scope (Range of no. of Direct/ Indirect Reports):
None
c) Geography Coverage (Country-wide/ State-wide / Area-wide)
Mumbai
d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other):
Key Interactions
Internal
HR Function, SSC, Corporate Accounts, Corporate Finance, Taxation, Legal, etc.
External
All the external stake holders and vendors
Role Requirements / Specifications
Qualifications
(1) Bachelor’s Degree in any field.
(2) Experience of Excel, Word, SAP, Power point presentation
Previous Experience
1 to 2 years of experience working on SAP ERP is a must
Functional Competencies
Good communication skill and pleasant personality
Co-ordination of work
Behavioural Competencies
Good communication skill and customer centricity
Good work ethics
Additional Requirements
Strong ability to develop team work in an efficient working atmosphere
Problem solver with a can do attitude
Ability to work independently and under pressure
Document Details
Written By
Beena R Nair
Date
09-11-2021
Validated By
Date
Approved By
Date
B COM, B SC, BA, BBA, BMS
1.00
2.00