Astreya is the leading IT solutions provider to deliver technology-enabled services and fuel digital transformation to some of the most exciting companies on the planet. We are at the cusp of a new way of working with our delivery model that helps our clients be positively productive by matching exceptional people to on-site teams delivering world-class IT service. With engineers in over 30 countries and 70 cities around the world, we are a global company working with the world’s most recognizable and innovative organizations.
Job Description
Role Description:
Working as AV Operations & Procurement Coordinator you will be a central part of a team delivering industry-leading audiovisual systems installations. You will set the bar high, delivering your work to a meticulous standard. Advising and closely coordinating with others, including the project managers, design engineers and bench engineers, you will be part of the team delivering first-class installations in an economical and timely manner.
You will be supported by, and be working closely with multiple parties including colleagues in managed services, project management, systems design and project engineering teams, and our commissioning engineers.
Responsibilities:
Build and maintain good relationships with suppliers and manufacturers of AV and VC equipment globally.
Have a major input to the success of a project and play a pivotal role in the future success of the company.
Take ownership of the delivery of the AV equipment procurement and logistics process, while analysing, documenting and implementing best practises from experience and lessons learned.
Take ownership of our integration partnership programme and maintain relationships with all global partners to reduce costs, improve response times and implement customer satisfaction surveys.
Play a managing role in deploying in house audio visual resources globally and maintaining allocation of resources tracking documentation.
Manage contractual cover allocation for all our active managed services engagements globally
Main Duties:
Work with the sales and design teams to calculate lead times and cost of equipment and delivery for each project.
Reach out to prospective manufacturers and suppliers to build relationships and add them to our list of partners.
Work with the project managers to arrange procurement and delivery schedules to best suit the proposed project timeline.
Receive engineer support requests from the project managers and work with the regional engineering SDMs to allocate in house engineering resources.
Work with Astreya’s legal department to make sure that all external partnerships have completed and filed NDAs, MSA and ICAs.
Work with Astreya’s finance department to make sure that all POs and invoices are generated, tracked and managed for both accounts payable and accounts receivable.
Work with various program leadership teams to allocate additional resources as and when required
Feedback to Astreya AV practice management regarding customer satisfaction issues when necessary.
Experience & Skills Required:
A positive attitude, a ‘can-do’, ‘team first’ approach to your work.
Flexible approach to working schedules to include possible out of hours (early or late)
Working unsupervised
AV / VC Systems Knowledge in a Corporate environment ( Microsoft Teams, Zoom, Google Meet, Cisco, Blue Jeans, Pexip, etc.)
Experience in managing supplier and manufacturer relationships
Experience in tracking financial processes
Ability to draft and present reports in English
Knowledge of how to use Google Suite and Google Drive
An understanding of the end-to-end complexities of an audiovisual and video installation project.
A proven track record in procurement.
3 years+ in a similar position.
Comprehensive knowledge of a range of VC and integrated audio equipment.
Industry certifications are advantageous.
Additional Information
Astreya Partners is an equal employment and affirmative action employer. We evaluate qualified applicants on merit and business needs and not on race, color, religion, creed, gender, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status or any other factor protected by law.
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