Bennett Coleman & Co. Ltd. (The Times of India) Looking For Head of Hospitality and Support (Facility Management) at Delhi, Full Time

About Bennett Coleman & Co. Ltd. (BCCL)

BCCL is a diversified media company with brands across publishing and internet. Established over 180 years ago, Bennett, Coleman & Co. Ltd. has entered the mainstream of Indian life in every possible way and its incisive products are indeed an accurate barometer of the nation today. A prime focus area of BCCL has always been long-term value creation, for all stakeholders. It is this very thought that led to many of BCCL’s business moves and innovations. The company’s vision is to empower readers, listeners, and viewers to achieve their true potential, and enable advertisers to unlock tremendous value. BCCL has always put the interests of its readers first and foremost, and in the process has gone from merely reporting the news, into the role of an activist that believes in empowering citizens and working with them to bring about transformative change.

A powerhouse of successful Brands, the group believes in shaping market trends & building a portfolio of innovative brands to be ahead of competition. The company has a large and well diversified portfolio comprising of National and City News, Podcasts-News and Infotainment, Entertainment and Lifestyle News, Business News, Specialized Features. The flagship brand, The Times of India, is the world’s largest circulating English daily & The Economic Times is the world’s second largest circulating English Business daily. BCCL is regarded as one of the most innovative publishing companies. Their unique ‘Brand Capital model’ is considered amongst the most innovative ideas.

‘Finest minds who inspire & drive innovative initiatives, build trust & encourage employees to achieve optimal performance’ is the Hallmark of the leadership team. BCCL is one internally cohesive & disciplined team of people from diverse backgrounds.

Position Summary & Scope:

As the Regional Head of Administration for BCCL, the role will involve overseeing and managing various administrative functions based out of Mumbai to ensure the smooth operation of the company. The role holder will be responsible for coordinating and supervising administrative staff, implementing policies and procedures, and providing support to different departments within the organization. The primary objective of the role will be to streamline administrative processes, promote efficiency, and maintain a productive work environment. This role is a Regional Level role & the scope includes all office premises & properties in Mumbai.

Areas of Responsibility (Key Result Areas):

mises & properties in Mumbai.

2. Areas of Responsibility (Key Result Areas) Administrative Operations:

• Develop and implement administrative policies, procedures, and systems to ensure effective & productive day-to-day operations.

• Oversee office facilities and equipment, ensuring they are well-maintained and meet the organization’s needs. Facility Management:

• Manage the day-to-day operations of facilities, ensuring a clean, safe, and well-maintained work environment.

• Optimize office space for efficiency, considering future growth and business requirements.

• Liaise with vendors for services such as security, housekeeping, maintenance, and ensure adherence to service level agreements. Infrastructure Management:

• Supervise housekeeping operations for both office, ensuring cleanliness and hygiene standards are maintained.

• Arrange for pest control services within the premises to uphold a clean and healthy work environment.

• Coordinate the placement and maintenance of potted plants to enhance the aesthetic appeal of the office.

• Plan and oversee seating arrangements to optimize space utilization and enhance the overall work environment.

• Conduct regular checks on the raw material and quality of food in the canteen to uphold food safety standards.

• Implement measures to reduce wastage of food and ensure cost-effectiveness in canteen operations.

• Monitor and manage water, electricity, and LPG consumption in the canteen, implementing strategies for efficiency. Compliance Management:

• Engage with diverse government departments and regulatory authorities, including BMC, Police, Fire, Electricity, Transport, etc., to secure required sanctions, exemptions, and subsidies.

• Oversee compliance with diverse obligations, and develop and implement efficient systems, policies, and procedures to ensure streamlined and effective administration.

• Ensure compliance with relevant laws, regulations, and industry standards and collaborate with legal counsel, as needed, to address any legal or compliance issues.

Job Description

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CONSOLIDATION

REVENUE

PROFITABILITY

CASHFLOW

Shareholder Property & Guest House Management:

• Oversee the operations of all company guest houses in the assigned region, including confirming bookings. Additionally, supervise the booking processes and overall maintenance of the company properties to ensure the seamless functioning of both the properties and guest houses. Travel Co-ordination:

• Oversee travel arrangements for employees, including booking accommodation and transportation.

• Coordinate logistics for company events, conferences, and meetings. Security and Safety:

• Implement and monitor security protocols, ensuring the safety of employees, visitors, and assets.

• Develop and maintain emergency response plans, conducting mock drills on a periodic basis to adhere to compliance protocols. Managing Club Memberships:

• Coordinate the application process for club memberships in Mumbai, handling documentation and required formalities.

• Track membership renewals, ensuring continuous access to premium club facilities for senior leaders.

• Negotiate membership terms, ensuring optimal benefits and privileges for the leaders. Budgeting and Expense Management:

• Collaborate with finance and accounting teams to develop and manage the administrative budget.

• Monitor and control expenses related to administrative functions, identifying areas for cost optimization and efficiency improvement. Documentation and Record Keeping:

• Establish and maintain a system for document control, including records related to facilities, contracts, and compliance.

• Develop archiving processes for historical records in compliance with regulatory requirements.

Looking for candidates with minimum 15 years of experience.

Job Location: Delhi/Mumbai