BITS Pilani Hiring for Office Assistant (IIC) at Goa Full Time

BITS Pilani, K K Birla Goa Campus invites applications for the position of Office Assistant. The

position details are as follows:
About BITS, Pilani

Birla Institute of Technology & Science, Pilani has been declared as an “Institution of

Eminence Deemed to be University” by the Central Government of India in exercise of the

power conferred under Section 3 of the UGC Act 1956 and is a renowned science and

technology institute with its headquarters located in Pilani, Rajasthan, India. In addition to

Pilani, BITS Pilani has campuses in Dubai, Goa, Hyderabad and Mumbai.

Area of Operation Higher Education

Post / Job Title Office Assistant

Job Type Regular, Full time

Reporting to Co-Convener – Institute Innovation Council (IIC)

Will also work

very closely

with

Key Internal: Faculty, Staff, Accounts, All Concerned Officers of the Institute for their

purchase requirements

Key External: Vendors

No. of Positions &

Job Location

One Position in K.K. Birla Goa Campus

Principal

Accountabilities &

Responsibilities

The incumbent will act as a centralized communication point for the Goa Campus Institute

Innovation Council (IIC), with responsibilities as under:

• Ensuring upkeep of the IIC office.
• Performing all administrative tasks pertaining to IIC.
• Preparing Notes for Approval (NFAs), verification & processing of bills, maintaining

and tracking of expenses incurred.

• Handling inward and outward communication including drafting letters / e-mails,

attending to phone calls, etc.

• Maintaining soft and hard copies of office documents & records and handling paper

movement between departments, if any.

• Ensuring procurement of office supplies, stationery and other consumables for the

office.

• Extending hospitality to Guests & Visitors.
• Assisting in organizing events for IIC.
• Coordinating & following up with various departments to collect required data,

interacting with various stakeholders for delivering necessary information and

preparing data reports for internal & external stakeholders, as and when required.

• Working with the Technology Business Incubator (TBI) on campus to ensure upkeep of

data.

• Working with IICs and TBIs across all campuses and the IPR Cell.
• Ensuring conformance to all policy and procedural matters.
• Development of Google sites and using other Google Workspace platforms (Drive,

Sheets, Docs, Form etc.).

• Any other responsibility assigned by the Co-Convener from time to time.

Qualification and

Personal Profile

Graduate in any discipline with minimum 3 years of relevant experience. Preference will

be given to candidates with prior experience in an office setting.

Note: Qualification & Experience criteria may be relaxed for exceptional candidates.

Other Skill and

Ability

Requirements

• Should have excellent written and verbal communication skills.
• Should have good drafting skills.
• Should have excellent knowledge of and hands-on experience with MS-Office.
• Should be hands-on with Google Workspace tools.
• Should possess Basic Accounting knowledge.
• Strong exhibit strong interpersonal skills to liaison with various stakeholders.
• Should be able to work with the Social Media platforms.
• Should be punctual, methodical, organized and self-motivated.
• Should exhibit a high degree of ownership, commitment and flexibility.
• Should be able to put in extra hours as per work demands.

Compensation

Suitable candidate will be placed in Level 4 with a minimum pay of Rs. 25,500/- per month

plus DA and other benefits as per Institute Norms.

Please submit your applications using the link: https://gad.bits-goa.ac.in/HRM/

Alternatively, applications in the prescribed format (refer View Details against the advertised

position) may be submitted along with copies of the testimonials to the office of Dean –

Administration or may be emailed to hroffice@goa.bits-pilani.ac.in .

Last date of application is 20-Oct-2023.

Dean – Administration