British CouncilHiring for Assistant Manager Administration & Facilities at Noida, Uttar Pradesh Full Time

Location: Noida, South Asia, IN

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language.

We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK.

These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Job Title: Leader Estate & Facilities Management

Purpose of job:
To provide administrative support for a range of services ensuring the maintenance of facility, estates, vehicles, equipment and assets for a safe, efficient working environment for staff and customers. Provide adminstrative and logistic support to internal services.

The person responsible for this position will be responsible for providing support for facility management during a particular shift. The job holder will assist in development of the GSSC Noida premises and manage the routine shifts

Role context

Vision of Global Estates is to create and maintain a viable, secure and more sustainable Global Estate that enables the Council to better deliver its business strategy

GE objectives are to:
Improve the efficiency and effective performance of the Global Estate / Office

Ensure that our staff and visitors have a safe, secure and productive working environment

Maximise the sustainability opportunities for both the British Council and Global Estate

Estate and Facilities Management main role is to ensure smooth functioning of office premises, leases, site infrastrucutre, operations, effective control on areas which are outsourced to the third party suppliers at the same time implementation of effective cost control measures.

Main opportunities/challenges for this role

Accountabilities, responsibilities and main duties:
Estate Infrastructure and Rental Management, including interaction with Building Owner/Agency

Coordinate with building management for all agreed services

Collate information for Business Continuity and emergency procedures and prepare draft.

Site Equipment / Systems AMC’s and contracts(HVAC/Fire/UPS etc

Maintain central storage system as per standard procedure.

NEW PROJECT spoc and planning with Project Teams representing Admin.

Global and In country Admin liasioning.

Actively engaging and coordination with Procurement and contracting team

Actively engaging and working in SSC Corp Fin and Local IT team

Site Level ISO compliance related

Facility HSE and Green Compliance Reporting (through team)

MIS and Reporting

Policy and Planning support,

Responsible for premises, lease, HVAC, Generator, UPS and other fixed infrastructure, vendors and contract for same and compliances, other GE portfolio, electronic security, Fire infra etc

Responsible for compliances on security, health, safety and environment

Monitor outsourced security services and ensure the personnel are trained and customer friendly.

Mandatory and periodic health and safety checks are carried out as per guidelines.

Provide health and safety training to new staff and co-ordinate drills.

Maintain records for environmental compliances and reporting

Delivery H&S trainings to BCMS staff

Participate and conduct fire Drills

Information Security

Ensure that their workforce are aware of the information security policies and comply with them

Ensures that the team complies to ISO 27001 and IGA related requirements

Send account opening requests effectively

Disable accounts immediately for leavers and Absconders /on long leaves

Document and monitor / review access levels of his/her team

Provide security awareness and education to team

Manage Records to ensure compliance to Freedom of information act

Ensure incidents of their respective functions are closed within SLAs.

responsible for compliance and documentation for policies, processes for Internal British Council compliance and for effective management and monitoring the efficiency areas in compliances to BS Standards like ISO – 27001, 22301,18001,14001, 45001 etc, Six Sigma, Asset Inventory, fire/H&S safety etc

Qualifications

Graduate/ Post Graduate

Role specific knowledge and experience

Minimum 4-5 years of experience including team management skills

Reading, writing, speaking and listening skills, Knowledge Sharing

Able to produce summaries of complex documents for a specific audience. Makes balanced and effective contribution in difficult situations e.g. conflicts between staff members. Develops, implements and evaluates an effective communication strategy and plan. Is aware of and understands how to use a wide range and the right combination of communication tools as appropriate

Computer skills

Using Word, Excel, Outlook, Databases, Internet Explorer.

Use voting buttons on emails sent and received. Manage distribution lists. Manage own appointments and set reminders using the Calendar function. Create, modify and format standard tables and borders. Understand the principle of styles and how to modify them. Create formulas using simple mathematical operators and functions. Produce reports from tables and queries. Create, edit Master slide templates.

Further Information

Pay Band – 6

Contract Type – IDC

Department/Country- General Management/ India – Noida

Closing Date (Time) – 2nd Feb 22 (IST -23:59)

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.