British CouncilHiring for Manager PMO at Noida, Uttar Pradesh Full Time

Location: Noida, South Asia, IN

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language.

We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK.

These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Job Title: Manager PMO

Purpose of job:
Accountable and responsible for specific aspects of the portfolio management within the Global Information Services, the Change Delivery unit (global IT service in PM area). Reporting to the Head of GIS Portfolio and PMO. Role to cover multiple P3O functions, starting from portfolio management through centre of excellence services to support in programme and project delivery:

Portfolio Management – monitor GIS Portfolio and develop regular reports to highlight performance. Ensure prioritisation, capacity, and constraints control. Ensure alignment with financial planning processes.

Centre of Excellence and Assurance – develop and manage PMO processes and templates, manage stage gate and assurance reviews

Programme and Project delivery control – Collects and maintains data in a consistent format to meet and assure programme governance standards and reporting to senior management. Provides professional advice to support the successful programme delivery of complex programmes with a global reach that impact on significant parts of the business. Supporting the PM and highlighting any risks to successful delivery.

Role context

Global Information Services (GIS) in the British Council is to partner with the business in order to make effective use of information across the organisation. GIS has accountability for enabling the full life cycle of information services for the whole of the business.

PMO manager role is located within the GIS Change Delivery team and reports to Head of Portfolio and PMO, as member of PMO team.

PMO team is responsible for project portfolio control as well as continuous development of P3 practices, methodologies, and tools across GIS Change Delivery unit (project management unit).

Equality, Diversity & Inclusion:
The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community. We work to ensure that people are not unjustifiably discriminated against on the basis of gender, including transgender, marital status, sexual identity, religion and belief, political opinion, race, work pattern, age, disability or HIV/AIDS status, socio-economic background, spent convictions, trade union activity or membership, on the basis of having or not having dependants, or any other irrelevant grounds.

Main opportunities/challenges for this role

Accountabilities, responsibilities and main duties:
The PMO Manager, as member of PMO team is accountable for effective execution of service in following areas:

Demand management, supporting definition of projects and programmes

Prioritisation of requests, considering multiple types of factors such as organisational strategy, governance, commercial and other factors/constraints

Progress tracking including reporting to senior management, planned, actual and forecasted cost tracking and alignment with internal financial services standards (SAP use). Develop and maintain the GIS programme repository as a “single source of the truth” and ensure that it is regularly updated by the responsible persons

Management of the Project Portfolio management tool (Verto PPM). Including user training, administration, and tool enhancement

Tracking of project-generated outcomes and benefits

Participation in definition, design, and implementation of standards for GIS Projects and Programmes as part of ongoing development of capability

Ensuring collection and utilisation of lessons learned and identified good practices across Global Information Services area

Ensuring alignment of applied practices and standards with external business units, including transition management, global portfolio office (non-IT global programs), global IT service delivery and more

Qualifications

Degree level qualification or equivalent

Role specific knowledge and experience

Building relationship with the business users and becoming a trusted advisor

Coordinating feedback to senior management

Providing single source of truth for reporting

Setting and managing significant IS budgets

Following project management disciplines

Analyses of project data, project report

Analyses of financial data (project budget)

Develop and maintain comprehensive picture of portfolio (portfolio dashboard)

Maintaining register of current and potential projects/programmes

Project resources capacity and demand analysis

Maintenance of project resources capacity data

Post project- programme reviews to collect lessons learned

Post go-live project and programme reviews to assess return on investment in financial and non-financial dimensions

Prepare internal portfolio communication

Identify and track interdependencies across projects

Build and maintain portfolio roadmaps

Proactively look across projects risks, issues, assumptions, and dependencies (registers) for common RAID items, to be tackled portfolio wide

British Council core skills

Communicating and influencing

Planning and organising

Analysing data and problem

Managing projects

Managing finance and resources

Using technology

Managing risk

Further Information

Pay Band – 7

Contract Type –FTC

Department/Country- GIS (Service Development and Delivery)- Noida

Closing Date (Time) – 27th Jun 22 (IST -23:59)

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.