Chapa Kazi Business Services Hiring for Admin Assistant at Ahmedabad, Gujarat, India Full Time

As an Admin Assistant at our organization, you will play a crucial role in supporting the administrative functions of the company. You will be responsible for ensuring the smooth and efficient operation of the office, providing administrative support to various departments, and assisting with daily tasks to contribute to the overall success of the organization.

Key Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements and accommodations
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Perform administrative tasks, including data entry, copying, and scanning
• Assist with organizing company events and special projects
• Assist in resolving any administrative problems
• Assist in the preparation and organization of documents

Required Qualifications

• Proven experience as an administrative assistant or relevant role
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus
• Strong customer service and relationship management skills
• Ability to work with minimal supervision
• Professional discretion and the ability to handle confidential information
• Ability to remain composed under pressure
• Ability to operate standard office equipment
• Knowledge of office management systems and procedures
• Outstanding organizational and time management skills

Skills: organizational skills,communication skills,time management,multitasking,customer service,administrative,management,organization