ChildFund International Hiring for Receptionist at New Delhi Full Time

Job Title: Receptionist
Division/Department: Country management
Job Location: Delhi
Reporting To: Administrative Officer
Travel: As per job requirement

ABOUT US:
ChildFund is a child development organization representing the voice of deprived, excluded and vulnerable children in India regardless of their race, creed and gender, since 1951. We annually reach out to over 2.5 million children, youth, and their families, from 3200 communities in 85 districts across 15 states in India, through our long and short-term programs and partnerships.

ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.ROLE SUMMARY:
Receptionist will be responsible for managing the front desk of ChildFund India office in Delhi, including management of phone calls and e-mails, office maintenance and its upkeep, hospitality of staff and guests/visitors, etc, under guidance and supervision of the Officer, Admin. S/ he will also be responsible for supporting and managing the assigned general administrative work.DUTIES AND RESPONSIBILITIES:

• To manage front desk operations attending to ChildFund India guests/ visitors and provide a hospitable environment to the visitors.
• Ensure that the Security Guard registers all the visitors and issues visitor’s pass/ id card.
• Receive/answer and make/connect telephone calls and ensure that the calls are routed to the appropriate divisions/staff. Ensure follow – up as necessary.
• Ensure that all the telephone lines and intercoms lines are working always.
• Maintain telephone logs and registers and make the same available for future analysis.
• Make travel arrangements for employees/ visitors as per the travel policy of the organization. Maintain all the TI, tickets and submit the statement of travel accounts to Finance and ensure that sufficient balance is available with the travel agents for all the accounts.

• Ensure the empanelment of Vendors, support in sourcing of quotes and smooth handling of generic email IDs.
• Ensure timely payment of rent, utilities, and services for Delhi office. Submission of bills, invoices, travel claim form etc. for payment to finance on time and taking follow up and sharing the advice with required person.
• Maintain travel logs and travel calendar for all staff. Present monthly travel calendar to the supervisors.
• Plan for boarding and lodging of travelling personnel as per approvals.

• Biometric registration for new staff and attendance management for all the employees.
• Ensure incoming and outgoing courier documents/ consignments are managed well.
• Manage Conference Hall/room bookings/allotments as per the request received.
• Support housekeeping and support staff by guiding them on the requirements that help office up-keep supports staff with amenities and facilities for efficient functioning.
• Vendor management for equipment, supplies, printing services and maintenance of equipment under established guidelines.
• Tracking of ARC’s and AMCs for renewal process.
• Keep office inventory updated, and all other related documents from time to time.
• Coordinate with vendors and service providers to procure goods and services required by the office.
• Record and maintain attendance and leave data of all Staff in line with the HR guidelines.
• Maintain official registers such as for inventory, stocks, courier and other movements.
• Extend support to Bangalore and Delhi office admin team whenever required.

• Any other task as assigned by the supervisor and admin team.

QUALIFICATIONS/EXPERIENCE/SKILLS/COMPETENCIES

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• Graduate with minimum 2-3 years of experience in operations, handling front desk and supporting administration and procurement team.
• Knowledge of handling EPBAX and multiple telephone lines.
• Strong communication skills in English and Hindi (both verbal and written)
• A team player with ability to work with tight deadlines
• Strong computer skills, with familiarity in using Microsoft Office suite applications
• Organized, team player, self-starter and results-oriented individual.
• Gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CTC for the position: 301,788 PA.
Application End Date:

Note: Only shortlisted applicants will be contacted.

• *ChildFund is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.

Job Type: Full-time

Work Location: Multiple Locations