Citi Hiring for Executive Assistant – A04 at Bengaluru, Karnataka Full Time

Full Job Description
The Senior Administrative Asst provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
Handles incoming calls; responds to inquiries
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
May prepare and review materials and correspondence for meetings
Maintains and update files/records, produces reports and various correspondence
Handles sensitive materials; maintain appropriate levels of confidentiality
Performs other duties and functions as assigned
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills
Proficient in Microsoft Office
Education:
Bachelor’s/University degree or equivalent experience

The Admin in this role is responsible to take care of administrative activities for India MRM locations, Mumbai , Bangalore and Gurgaon. To be specific, the role is for management of administrative tasks for MRM locations Bangalore and Gurgaon and in absence of Main admin, Mumbai location needs to be handled too. The role demands establishing relationships with all the stakeholders in India and US to ensure all the support could be provided / sourced for seamless delivery. Support the strong engagement model among the stakeholders which is the key to center’s success.
Key Deliverables:
Point person for management of meetings including Site Lead, Town Hall & VC of Bangalore/Gurgaon/Mumbai Center. Visitor Arrangement – The logistics in terms of car hire, hotel arrangements, meeting setup, Town Hall, Conference / VC rooms etc. Procurements (office equipment & consumables) for the Unit Inventory Management for the Center Physical Fixed Asset Verification for the Center Vendor Invoice processing Appropriate Vendor management and document management for the Bangalore Center Working with the local Realty team for updating the space listing requirement and regional CRS system.

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Job Family Group:
Business Strategy, Management & Administration

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Job Family:
Administrative Support

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Time Type:
Full time

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