Colgate-Palmolive Looking For Administration Manager at Mumbai, Maharashtra, Full Time

Who We Are

Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!

Who We Are

Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!

About Us

Would you like to be part of a team that is building a future to smile about? What about having the opportunity to collaborate with teams across the world, full of stimulating discussions, and making impactful contributions?

If this is how you see your career, Colgate is the place to be!

Our dependable household brands, dedicated employees, and sustainability commitments make us passionate about building a future to smile about for our employees, consumers, and surrounding communities. We, at Colgate, take immense pride in our brand which fuels our workplace to encourage innovative thinking, champion experimentation, promote authenticity and thus contribute to our enduring success.

If you want to work for a company that lives by their values, then give your career a reason to smile…every single day !

Job Purpose:

The key responsibility is to ensure efficient management of company facilities and liaison with internal and external partners.

Job Context & Challenges:

Overall responsibility of General Administrative services including Cafeteria, Security, Facility Management, Stationery & Dispatches, Teleservices (Phones), Transport / Lease Cars, Travel desk, Guest Houses / Service Apartments, Contract Labour/Vendor Management, Statutory Compliances, Employee Access & Support, Company Event Management & Celebrations, Company Medical Officer / Dentist, Approvals, Permissions & Licenses etc. Continuous interaction with multiple partners internally as well as externally is essential to ensure efficient and ethical services.

Functional linkages:

Internal: Functional Heads, Employees, HR, CPIL Offices (HO, Branches, Plants etc.)

External: Vendors, Contractors, Government departments & Local bodies etc

Key Accountabilities:

Change management: Support and drive Cost Efficiency Projects & identify potential opportunities /Projects E.g. building renovations plans, expansion, improvements, savings proposals etc.

Facilities Management: Facility Building upkeep & administration, Building Management System & Maintenance, Housekeeping & Security services

Fleet Management –Company Buses & Fleet of Cars: Transport Management – Company Buses, Fleet Management – Company Leased Cars & Pool Cars-putting accurate systems in place-managing co drivers duty allocations

Guest House Management: Managing GH Bookings & Operations – Dealing with GH Contractor- Caretakers

Maintenance of AV Equipment’s / Mobiles / Telephones / Fax: Guest House Management, Procuring of Equipment as and when required, Liasioning with Vodafone /MTNL for all service issues

General Administration: Liaison with Govt, Police & Local bodies, Vendor / Supplier Management, Statutory Compliances

Annual Task / Special Projects: Managing Annual Tasks/Events – AGM arrangements / Diwali Distributions / Celebrations

Other Admin Services: Administration of cafeteria operations, Company Medical Officer / Dentist, Courier Services & Dispatches, Travel Desk & support services, Company Stationery.

Working on office space optimization, redesigning projects etc.

Experience:

Crucial: Worked in a similar capacity in a large organization (at least 500 employees) catering to internal and external partners.

No. Of yrs of Exp required: 10 years min.

Professional Qualifications & Training:

Essential: Graduation preferably commerce

Desirable: Post Graduation in Business Administration / Ex-serviceman

Our Commitment to Sustainability

With the Colgate brand in more homes than any other, we are presented with great opportunities and new challenges as we work to integrate sustainability into all aspects of our business and create positive social impact. We are determined to position ourselves for further growth as we act on our 2025 Sustainability & Social Impact Strategy.

Our Commitment to Diversity, Equity & Inclusion

Achieving our purpose starts with our people — ensuring our workforce represents the people and communities we serve —and creating an environment where our people feel they belong; where we can be our authentic selves, feel treated with respect and have the support of leadership to impact the business in a meaningful way.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please contact Application_Accommodation@colpal.com with the subject “Accommodation Request” should you require accommodation.