COWI Hiring for Document Controller at Gurgaon, Haryana Full Time

Document Controller

Gurgaon (Hybrid)

Permanent

Are you enthusiastic about joining an organisation that supports green transition ? Are you a Document Controller with expertise in Infrastructure projects? Then this position is for you!

Join our Tunnels and Underground Structures team in Gurgaon

We are part of the Tunnels and Underground Structures department, consisting of more than 600 enthusiastic colleagues working from India, Denmark, UK and North America. We have a proven history of making underground tunnels, metros, immersed tunnels, shafts and pumping stations. We are part of COWI’s International business line, we embrace cultural diversity and highly value our social and friendly environment.

COWI’s Underground structures team is rapidly growing and that is why we are looking for a Document Controller.

Your will be responsible for:
Management of the information flow between the delivery team and the client

Maintaining database of all incoming & outgoing documents in EDMS (ProjectWise, Asite etc.)

Preparing and maintaining log of all incoming and outgoing documents.

Liaising with and distributing project related information with all levels of the project team and potentially external parties

Communicating and collaborating with project managers. Provide administrative support to Project managers that include coordinating calendars, creating reports, spreadsheets, PowerPoint presentations and meeting minutes.

Copying, scanning, and uploading and registering incoming and outgoing documents in EDMS

Timely distribution of documents/reports to the enabling works team for review and providing tracking reports to the enabling works team identifying clients’ submissions

Logging and distributing MoM, General Correspondence, letters etc

Drawing No. Requests (Dealing with drawing no. request on the project based on Client Document Numbering System)

Managing the authorisation of new folders within the file structure and auditing the filing structure to ensure discipline and logic is being adhered

Expediting Delivery team for various documents and co-ordinating internal review activities

Your Skills, Our Team. Together we design the future

The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

Moreover, you will :
Graduate degree with minimum 7 years of relevant experience with previous experience in a similar role on major infrastructure projects internationally

Sound knowledge of document management standards, processes and procedures

Working knowledge of EDMS systems like ProjectWise, Asite etc.

Good Knowledge of Office 365 and advance knowledge of Software systems (MS Office, Business Collaborator)

Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life cycle

Ability to multitask and work independently without much guidance

Excellent written and verbal communication skills

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America, and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy and environment into play.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to ethnicity, colour, religion, gender, national origin, age or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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