Fitzroy Hiring for Personal assistant at Kolkata, West Bengal Full Time

Full Job Description
Job Summary

Organise, support and manage the demands of the management team within agreed deadlines, maintaining the required level of confidentiality and discretion at all times and ensuring time is utilised effectively.

Identify business needs for the management team pre-empting requirements.

Administer extensive diary management which includes arranging international meetings, internal and external meetings including the prioritisation of conflicting meetings.

Organise offshore and onshore site visits.

Create multiple destination itineraries for domestic and international travel, including Visa applications (providing out of hours’ assistance as and when required).

Organise expense claims.

Prepare reports, presentations and other communications on behalf of the management team ensuring work is well presented and completed with a high degree of accuracy.

Review and monitor the monthly travel costs

Manage travel of management personnel

Administer ways of consistently saving costs.

Administer the on boarding of personnel – planning office space, car parking space, IT equipment access as applicable.

Responsible for informing Office Services of any changes to the master office plan for your area

Control the onboarding and Projects inductions of new starts (staff and ltd company contractors)

Responsible for keeping the team distribution lists up to date

Provide general day-to-day administration duties for the Directors and team

Responsibilities and Duties

Experience of providing full personal assistant and secretarial service

Proficient in use of all aspects of Microsoft Office with excellent typing skills

Experienced in arranging national/international travel with complex itineraries

Excellent interpersonal skills, including first-class telephone manner and professional approach to work

Organisationally and administratively strong

Self motivated, pro-active and adaptable

Decisive and able to operate with autonomy

Maintaining confidentiality

Innovative in approach

Capable of implementing and operating efficient document storage and retrieval systems

Experience in searching electronic and hard-copy information sources and providing unbiased summaries of data

Ability to interact with staff and stakeholders both internal and external, at all levels

Excellent communication skills

Required Experience and Qualifications

Experience of providing full personal assistant and secretarial service

Proficient in use of all aspects of Microsoft Office with excellent typing skills

Experienced in arranging national/international travel with complex itineraries

Excellent interpersonal skills, including first-class telephone manner and professional approach to work

Organisationally and administratively strong

Self motivated, pro-active and adaptable

Decisive and able to operate with autonomy

Maintaining confidentiality

Innovative in approach

Capable of implementing and operating efficient document storage and retrieval systems

Experience in searching electronic and hard-copy information sources and providing unbiased summaries of data

Ability to interact with staff and stakeholders both internal and external, at all levels

Excellent communication skills