Foreign & Commonwealth Office Hiring for HR Officer – Administrative Officer (AO), New Delhi at New Delhi Full Time

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details and the behavioural questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’

Main purpose of job:

The Key element of this role is to provide direct support to the Corporate Services- Human Resource Team for India Network. You will also provide administrative support to the Director Corporate Services. Good HR and communication skills, attention to detail, are essential requisites for the job. Successful candidate will also need to demonstrate strong interpersonal skills as well as resilience.

Roles and responsibilities:

• HR Induction, on-boarding and exit management- Supporting HR Manager in organising quarterly Induction programme for new joiners. Managing the logistical arrangement for induction set-up. Follow up with the stakeholders on the induction day. Work on induction feedback/MIS and maintain induction records. Reviewing and updating induction pack at least once every quarter. Co-ordinate for security briefing of new staff on weekly basis. Obtaining necessary approval from the post security team before the candidate joins and informs the relevant stakeholders. Issuing appointment letter, collecting joining documents and put them in their personal files. Sharing induction pack/link with the new joiners. Collect and file the exits forms in the staff file. Issue experience certificates to the staff. Hand over Salary, loan and SAF/PF cheques to staff and exit staff for all posts in India. Provide CS/HR clearance to Pay & Benefits team to process the Full & Final settlement of exited staff. Hand over Salary slips, Salary certificates & PF statements. E-filing of personnel files.
• Manage pre-employment security vetting by co-ordinating with HR Hub, selected candidate and outsourced security vetting service provider and seek approval from the Regional Overseas Security Manager (ROSM) on pre-employment security clearance report before confirming to the HR Hub, hiring manager and IT about the confirmation of start date of new recruits
• Payroll management-Coordinating with India Network posts for the monthly variable pay inputs. Compiling payroll data including adjustments, amendments relating to overtime, unpaid leave, allowances and other changes necessary for accurate payroll calculation. Timely distribution of salary slips, Salary Certificates, PF and SAF statements.
• Employment related letters: Issuing employment related letters to all staff at New Delhi post and sending letters for staff at other DHC across India for further distribution. Doing quality check of letters before issuing them. Regular updating the tracker to record issuance of letters on time.
• Maintain the Corporate Services staff list and organogram; ensure that the Corporate Services telephone tree is also kept up-to-date; Maintain the BHC internal telephone (Photo) directory
• Support Director Corporate Services in organising various meetings by timely sending out calendar invites, circulating agenda, documents and taking notes of the meeting
• Providing administrative support to Deputy Director Corporate Services, HR Manager and Head of HR.
• Supporting vaccination drives for staff as and when needed. Coordinate with stakeholders, staff etc
• Address staff queries on medical insurance and distribute the health insurance cards to staff
• Managing logistical arrangements for any HR/CS events as and when required
• Provide leave cover for CLO and India Bulletin.
• Check and process CS/HR invoices for payment.
• Manage Note Verbale Numbers for official communications to the MEA.
• Perform any other CS/HR related role as directed by CSM or Head of HR.

Language requirements:

Language: English

Level of language required: Extensive

Essential on arrival:

• A degree in HR with minimum 3 years of experience in HR
• Strong organisational and resilience skills;
• Good knowledge and application of IT and office administration
• An ability to work on own with minimum supervision or instruction to exercise initiative and deliver results
• Good listening, written and speaking skills

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

Basic Salary will be INR 48,766 per month together with a 12% provident fund and 6% Superannuation Fund.

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family. If you are a spouse of a staff member already employed with British High Commission, you will be covered under the family medical cover of your spouse.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.

To Apply:

Please note applications without (a) and (b) will not be considered.

A. Complete the Online Application Form

B. Complete the Experience, Behaviour and Technical/ Professional skills based questions segment in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 16th October 2022 till 23:55 IST.

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.