GlaxoSmithKline Hiring for Secretary at Maharashtra, India Full Time

Are you looking for an administrative support role that enhances your project management experience and allows you to support senior leadership in a global environment? If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As part of our Administrative Support Staff, you will provide end to end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…

• Provide administrative support Business Unit Heads

• Schedule meetings and arrange conference rooms.

• Alert manager about cancelations or new meetings.

• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

• Vendor coordinating for any official event / logistics. Identifying vendors, vendor registration process, handling invoices and settling payments by coordination with accounts team

• Handle information requests.

• Arrange for outgoing mail and packages to be picked up.

• Should be able to Manage spreadsheets and prepare basic statistical reports based on business requirements

• Maintain confidentiality while working on confidential and sensitive documents.

• Coordinates office management activities.

• Determine matters of top priority and handle accordingly.

• Helps prepare office or team related budget.

• Plans events and volunteer activities.

• Maintain office procedures.

• Operate office equipment, such as photocopy machine and scanner, etc.

• Coordinate committees and task forces.

• Relay directives, instructions, and assignment to executives.

• Maintain hard copy and electronic filing system of necessary documents

General Skills & Qualifications

• Any under graduation (Bachelor’s degree)

• 5+ years’ experience in secretarial roles or administrative experience

• Strong computer skills and MS Office proficiency

• Proven ability to take on a variety of different tasks without becoming overwhelmed

• Professional and friendly disposition

• Ability to maintain an accurate calendar

• Good communication skills, planning abilities and interpersonal skills

• Ability to follow confidentiality guidelines

• Ability to make travel plans

*LI-GSK

Our goal is to be one of the world’s most innovative, best performing and trusted healthcare companies. We believe that we all bring something unique to GSK and when we combine our knowledge, experiences and styles together, the impact is incredible. Come join our adventure at GSK where you will be inspired to do your best work for our patients and consumers. A place where you can be you, feel good and keep growing.

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We are a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. We have 3 global businesses that research, develop and manufacture innovative pharmaceutical medicines, vaccines and consumer healthcare products. We aim to bring differentiated, high-quality and needed healthcare products to as many people as possible, with our scientific and technical know-how and talented people. We strive to attract the best people and to create an environment that empowers and inspires. Explore more exciting opportunities by visiting our career site (http://www.gsk.com/en-gb/careers/) .