Gloplax Solutions Hiring for Executive Assistant 2 at Bengaluru, Karnataka Full Time

Full Job Description
Job Description
Essence of the job/ job purpose:
Performs a variety of administrative duties in support of Managing Director/Executive Vice President and other senior execs.

Manages and interacts with US visitors for their travel and meetings while visiting India
Reports to: MANAGING DIRECTOR / EXECUTIVE VICE PRESIDENT AND / OR OTHER SENIOR EXEC
Industry / Area: Banking / IT / ITeS
Age: 35+
Qualification: Bachelors Degree in Arts/ English/ Management
Training/Certifications: Formal Secretarial training required
Principal accountabilities:
Manage the day-to-day operational/administrative activities of MD’s and other senior execs’ offices

Establishing and implementing office procedures and controls; handling the most sensitive & critical information; and ensuring the same is kept confidential;

Managing mailbox and calendar of appointments for the MD and other senior execs

Travel related expense management

Interface with US counterparts for travel, meetings and other activities

Manage the logistics for clients, when they are visiting Gloplax offices

Assist in visa processing for Indian as well as clients.

Arrange for vendor visits and coordination of logistics.

Assist in number crunching exercise with respect to Budgets/Reports etc.,

Provide support and facilitate various meetings/visitors

Handling correspondence and phone calls

Will have to coordinate and assist in special events/meetings with external entities/agencies

Mentor and guide the other Administrative Assistants
Other Desirable Qualifications:
Excellent verbal and written communication skills

Proficient in MS Word, Excel and other MS Office applications

Understanding of workings of hotels, airlines’, and transport

Attention to detail
Experience
15+ years
Industry
IT Services
City
Bangalore/Hyderabad
State/Province
Karnataka
Zip/Postal Code
00000
Country
India