HappyWorks Hiring for Executive Assistant to Founders at Bengaluru, Karnataka Full Time

Full Job Description
Role & Responsibilities- Provide sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.- Act as a liaison and support leadership meetings: Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes if necessary.- Complete various administrative tasks that facilitate the founder’s ability to effectively lead the organization, including assisting with special projects, collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.- Work closely with the founders to inform them of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, etc.- Provide “gatekeeper” and “gateway” roles, providing a bridge for smooth communication between the founders and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.- Work with the leadership team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.- Replenish founder office materials such as snacks, paper, office supplies, etc.- Provide hospitality to guests/visitors and help to create a welcoming environment.- Invest in building long-lasting relationships both externally and internally.- Other projects/duties as assigned for the overall benefit of the organizationRole & Responsibilities- Provide sophisticated calendar management: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.- Act as a liaison and support leadership meetings: Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes if necessary.- Complete various administrative tasks that facilitate the founder’s ability to effectively lead the organization, including assisting with special projects, collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.- Work closely with the founders to inform them of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, etc.- Provide “gatekeeper” and “gateway” roles, providing a bridge for smooth communication between the founders and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.- Work with the leadership team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.- Replenish founder office materials such as snacks, paper, office supplies, etc.- Provide hospitality to guests/visitors and help to create a welcoming environment.- Invest in building long-lasting relationships both externally and internally.- Other projects/duties as assigned for the overall benefit of the organization.Ideal Candidate5+ years of relevant administrative experience, including supporting C-level executives, ideally from a global software organization.Experience working with global teams is preferred.Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.Strong relationship management skills and ability to build a personal network throughout the company.Strong Proficiency in Google Suite (Gmail, Docs, Drive, GMeet) and MS office (Word, Powerpoint)Able to maintain high integrity and discretion in handling confidential information.Ability to switch gears at a moment’s noticeTrue love for technology and what you doManiacal attention to detailWillingness to learn and ability to flourish in a dynamic, high-growth, entrepreneurial environmentJob Type: Full-timeSalary: ₹100,000.00 – ₹125,000.00 per monthSchedule:Monday to FridayApplication Question(s):Have you worked as an executive Assistant to c suite professionals?What is your current CTC in lakhs?How many years of experience do you have in this field?