Hatch Hiring for AP Analyst/Processor at Gurgaon Full Time

Requisition ID: 52401

Job Category: Finance

With over six decades of business and technical experience in the mining, energy, and infrastructure sectors, we understand that challenges are changing rapidly in every industry. We respond quickly with solutions that are smarter, more efficient, and innovative. We draw upon our 9,000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients, our employees, and the communities we serve.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated Accounts Payable Processor/Analyst to join our team in Gurugram, Haryana.

As part of our Shared Services team, comprised of Finance, Marketing and Communications, and Human Resources, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Join our team and become part of a community that strives for positive change.

As the successful candidate, you will bring:

Job Description:

• Process employee expense claimsvendor invoices on a timely basis; high volume 200-300 documents per week, assure completeness of documentation and approvals, audit and verify, dealing with foreign exchange, communicate with staff members as required to resolve problems, and perform data entry in the Read SoftConcur and SAP system.
• Respond to queries, referring more complex controversial issues to Accounts Payable Supervisor.
• Prepare adjusting journal entries, with other general administrative duties and special projects as required.
• 
  Education: 1-2 year Community College certificate in accounting
• 
  Experience: 3 years payables and ERP/SAP experience

Skills and Abilities:

• Able to breakdown complex issues and problems into manageable components
• Perform in a high volume environment
• Excellent written and oral communication skills
• Outgoing, friendly personality
• Working knowledge of SAP and Excel
• Personal and/or Professional Characteristics:
• Motivated to succeedPunctual
• Takes personal pride in his or her work, customer first attitude, intuitive and creative desire to learn
• Responsible and accountable for expected results

Expense Claims Processor Concur System:

• Reviewing expense claim header, text and referencing SAP approval tables prior to posting in SAP –
• Review expense line item to identify if expense category is correct
• Review provincial taxes are correct
• Review attached receipts
• Finalize and approve expense claim in back office once completed batch will automatically post in SAP
• Follow up with business if claims are pending manager approval more than 15 days
• Processing Adjusting Journals – ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end

USING FRONT END SYSTEM, READSOFT/SAP

• Preparing documents for scanning:
• SCANNING documents:
• VERIFYING documents
• OPTIMIZING Documents

Accounts Payable Responsibilities:

• New vendors must provide banking details and e-mail address for payment
• Workflow documents to business with proper balances and clear images
• Follow up on NOTES included from the business and action on a timely basis
• Dealing with REJECTED documents
• Ensure contractors are being handled correctly, only contractor invoices for expenses go through AP automation and are approved electronically
• Contractor invoices (TIME only) must be reconciled to SAP vendor account, ensure time is in approved status and post any minor adjustments
• Contractor invoices that have major discrepancies, such as rate or hour differences compared to SAP vendor account, need to be resolved and approved by Project Manager and HR
• Communicate with the business to resolve open items greater than 20 days (from Scan date)
• Assist the business with coding in Work Cycle
• Minimize the usage of ‘pre-approved’ documents (VP)
• Use upload files when vendor invoices have multiple line items
• Review coding and text, amend text to ensure it gives a good description of the expenditure, do not include the description of the GL account, for example for conferences, include the name of the conference attended, do not include the word ‘conference’, ‘fee’ or registration, this is already defined by GL account, this example applies to all SAP entries
• Reviewing coding, text and referencing SAP approval tables prior to posting in SAP – especially for employee expense claims, as the SAP approval tables are not automatically referenced
• Process Payment Requests (PR), ensure PRs are properly coded, have supporting back-up, and approved. Usually these are rush in nature and need same day processing.
• Processing Adjusting Journals – ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end. Keep a binder of all journals processed for future audits.
• Post Invoices

Expense Claims Concur System:

• Reviewing expense claim header, text and referencing SAP approval tables prior to posting in SAP –
• Review expense line item to identify if expense category is correct
• Review attached receipts
• Finalize and approve expense claim in back office once completed batch will automatically post in SAP
• Processing Adjusting Journals – ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end

We are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Hatch is an Equal Opportunity Employer that considers employment applicants without regard to age, race, colour, national origin, citizenship, religion, creed, sex, sexual orientation, marital status, disability or any other protected status. If you have any special needs requirements, please let us know. We will do our utmost to accommodate, in accordance with applicable local legislation.