H&M Hiring for Construction Project Manager at New Delhi Full Time

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Responsibilities

Routines, Policies & Guidelines

• Secure value engineering and value planning on each step of the project process
• Secure that contractors and partners are working in line with the Code of Ethics and Code of Conduct
• Organize regular meetings with business partners & reinforce the importance of our policies and overall expectations
• Secure that the stores are built in line with the general/local building specifications, instructions & interior specifications
• Update IPS and project folder structure regularly and secure correct project administration
• Secure that Health & Safety requirements are in place and followed
• Check INSIDE on a regular basis and work in line with the latest updates/instructions/guidelines
• Secure internal routines and strengthen communication between departments in respect to particular projects’ planning/execution

Profit & Loss

• Secure detailed research & preparation for budgets according to the 5 Step Process
• Optimize project planning in order to minimize, installation, labour and other project related costs
• Follow up on the payment of Landlord contributions
• Check review & approve invoices in a timely manner in order to avoid penalties
• Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule
• Show an interest in the business results of the company and take actions tom minimize costs
• Demonstrate strong negotiations skills and improve contractual & financial conditions
• Conduct annual checks on contractors financial stability
• Keep project budget within forecasted figures
• Secure final invoicing of projects in IPS
• Optimize planning and follow up tools, drive improvement actions and share best practice
• Support the Construction Manager in selecting contractors and local suppliers according to procurement guidelines
• Organise work, meetings and travels in a cost-conscious way
• Keep the Construction Manager updated on the progress of the construction works and financial development of the project
• Understand change orders & their origins, challenge them and provide alternative solutions. Create an action plan to avoid these in the future.

Financial transparency & follow up

• Run projects in line with routines and secure financial transparency for all projects
• Ensure invoices and contracts are handled according to Approval Limits & Power of Attorneys
• Support Construction Manager and Construction Controller with budget & target settings
• Follow-up, revise and approve invoices according to investment accounts, contracts and payment schedules
• Update IPS on a regular basis and ensures correctness of the information for the monthly meetings
• Secure that there are no discrepancies between forecasted & actual figures in IPS. In case of discrepancies crosscheck figures with accounting department.
• Secure accurate cost follow up and invoice handling for M&E
• Run internal project audits after the opening of the store
• Secure that project documentation is in place and saved according to guidelines

Tendering & Contracting

• Prequalify new companies on a regular basis according to PQQ guidelines and secure a solid pool of contractors
• Tailor the unit price list to country needs/specifics and secure optimal level of details
• Run tenders for architects, engineers, consultants, contractors and suppliers in accordance with procurement instructions under supervision of the construction manager
• Secure transparency of the tender process
• Revise partnerships at least once per two years
• Evaluate tender results (together with Construction Manager & Construction Controller) and formulate your recommendation in an Office Memorandum to the management
• Review contracts and secure that project/country specific risks are covered
• Secure that execution and payments schedules are attached to the contracts
• Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement
• Follow up on contractual milestones and notify contractors in case contractual obligations are breached
• Conduct regular evaluations of contractors to ensure improvements in efficiency, cost and quality

Design, Execution & Logistics

• Manage the design process & the preparation of the technical documentation (execution drawings) in order to ensure conformance with guidelines, instructions, GBS, local legislation, security standards & our sustainability efforts
• Develop solutions which ensure a long life cycle of the stores
• Act as a contact person between the design team, contractors & LL’s representatives
• Liaise with consultants and authorities in order to receive all necessary permits
• Work according to the LEAN methodology and improve time efficiency
• Manage the hand overs process with landlords & contractors
• Ensure that all interior needed for a project is ordered and delivered on time
• Coordinates on time deliveries (Pick & Pack) between split point and store, together with the Onsite Resp. /NCG Resp. according to onsite request
• Follow up on the construction process through regular site visits & secure that the right materials and solutions are used
• Complete meeting minutes, follow up on H&S on site and the punch list with the contractors
• Ensure compliance with project documentation, time schedule and quality demands. In case of discrepancies sets up an action plan and secure deadlines.
• Challenge, document, report and get approval for Change Orders
• Ensure on time completion of all works
• Hand over to facility department all needed documentation
• Provide feedback to management and Interior Purchase connected to M&E/logistics
• Execute Quality Score Card together with Facility Responsible and provide feedback to Global Construction in reference to the outcome

Drive & Initiative

• Work well autonomously and handle problems with creativity and with minimal guidance
• Set high quality standards against which to compare your work and the work of others
• Propose new technical solutions in order to improve time, cost and quality
• Share Best Practice with colleagues
• Support the Construction Manager with the research and implementation of constant innovation in the department

Plan, Organize & Inspire

• Identify and organize needed resources for the projects
• Prioritize and delegate effectively in order to be able to deal with multiple projects / task simultaneously
• Plan activities / projects well in advance and maintain balance between long and short-term goals
• Proactively monitor possible business risks and act on them
• Follow up against deadlines and milestones
• Manage tasks efficiently and ensure that works are done in line within organizational objectives
• Recover quickly from set-backs and show passion and enthusiasm in daily work
• Act as a role model for our values and shares knowledge with others

Teamwork & Communication

• Secure that relevant information is conveyed to other departments in time and in a structured way
• Reach out to other departments on a regular basis, give/request feedback in order to identify improvement areas
• Secure steps and processes as described in the “5 Step Process”
• Encourage commitment to excellent quality in work
• Secure a good communication between contractors, construction department and stores
• Show open minded and flexible approach in daily work and towards challenges
• Recognize the limitations of others and help them to deal with challenging circumstances
• Provide sustainable and clear direction to On Site Responsible