INEOS Styrolution Hiring for Executive Site HR & Admin at Vadodara, Gujarat Full Time

Full Job Description
We are looking for a

Job Title

Executive Site HR & Admin

Location

Nandesari
A. Purpose /Role of the job /: Describe in 1 phrase what contribution the job is expected to make to the organisation’s objectives

To support Site HR & Administration manager in facilitating, HR and Administration function at Site for ensuring implementation of HR policy, procedure and practices, Cordial industrial relations, improvement of employee morale, facilitating change processes for productivity improvement, general administration and to ensure statutory compliance under Labour Laws as applicable at the Site from time to time.
B. Environment/Context/Complexity of the job: Describe the most important internal and external factors influencing the job
Internal:
To support Site HR & Admin manager in Compliance with ISO-9001 & 14001 pertaining to Site HR & Administration function.
Compliance of SHE regulations and Code of Conduct of the company.
External:
To support Site HR & Admin manager for Ensuring compliance of all the statutory requirements, Statutory Authorities, Factory Inspectorate, Labour authorities and other Law enforcing authorities
C. Responsibilities / Accountabilities of the job: Describe the main results expected from the job
Key Result Areas: Incident free operations, Adherence to INEOS Styrolution SHE guideline, Compliance with local regulations.
Major Activities:
Coordinate regular safety training at site for employees, contractors and visitors on
Safety rules and guidelines
Operating procedures
Incident sharing and learning
Permit to work and Risk Assessment etc.
To support Site HR & Admin manager in developing safety culture at site and drive for incident free operation.
To support Site HR & Admin manager for preparing annual SHE improvement plan for the site.
To meet SHE KPIs and Targets set by management from time to time.
Drive Behavior Based Safety program at site.
To support Site HR & Admin manager in organizing training at site to take BBSO to next level of reporting – shop floor level and contractors.
To ensure all incidents including Near Miss at site are reported, investigated and action items are tracked to closure in HR & Admin.
Drive use of KMS for incident reporting and investigation, MOC, action item tracking
Ensure SHE related action items from audits; Site walkthroughs etc. are tracked to closure.
To provide support to Site HR & admin manager for the overall integrity of the site.
Extend support to operation team for INEOS Styrolution Asset Care program & SHE task force action items.
Ensure site procedures for Administration and Security are aligned with INEOS Group Guidance Notes (IGGNs).
To extend support to Site HR & Admin manager in:
Cascading INEOS 20 principles at site through site rules and procedures.
Implementation of Life Saving Rules at site.
Safety of employees, Contractors and Visitors at site
Following Permit to work as per the site procedure.
Following Management of Change as per the site procedure
INEOS Styrolution Sustainability program at site.
Outcome:
Zero incident/accident in the Site.
Key Result Areas: Support managers and employees at Site for driving HR systems.
Major Activities :
Create awareness and educate managers and employees for usages of HR systems (HRIS, Pay roll, Time and attendance, Leave management, Travel portal).
Provide system support to Managers and employees to perform all HR process thru system viz Recruitment, On boarding, Induction, Training, Objective setting / PMS
Provide support to Corporate HR team for implementation of upcoming HR System at Sites
Outcome: Ensuring timely and accurate execution of all HR process thru system.
Key Result Areas: To support Site HR & Admin manager in managing day-to-day activities related to shop floor discipline at the Site.
Major Activities:
Support Site HR & Admin manager in employee grievance redressal at the Site.
Support Site HR & Admin manager in maintaining progressive discipline at the Site.
Support Site HR & Admin manager in maintaining Employee Life Cycle Processes (salary increase / extension / termination / confirmation) of unionized and fixed term employees engaged in routine operations at Sites.
Outcome: Support in Sustenance of Industrial Relations and general discipline at the Site
Key Result Areas: Coordination of training at the Site.
Major Activities :
Communication to the employees concerned and attendance record keeping
Arranging for participants and tracking their participation and post training feedback / effectiveness
To maintain and up keep training records as per the procedure
Create training calendar in consultation with Site HR & Admin Manager and respective HOD.
Maintaining of employees training records as per the ISO standard.
Outcome: Ensure support in conducting regular training programs and follow up.
Key Result Areas: HR MIS maintenance.
Major Activities :
Create and maintain necessary Monthly database for generation of various MIS viz, Head count, Attrition, Transfer, Promotion, Open position, Joining, Leaving, salary increase, Termination / retirement / resignation, Overtime,Training etc.
Develop and maintain personnel records for all employees
Monthly reporting of various MIS to management and Corporate HR as per requirement
Outcome: Accurate and timely availability of employee details for analysis, strategy formulation and budgeting.
D. Dimensions: Describe the most representative figures of the job (for example: number of staff, budget you’re responsible for, number of projects …)

Facts

Number or amount in €
Employees Strength:Nandesari:
Permanent -156, Fixed Term – 26, Contract employees – 100
Moxi:
Permanent – 70 , Fixed Term – 27, Contract employees – 110

Statutory Compliances

Compliance under 18 central labor and state laws as applicable to the Site

Verification of contractors records for payment and statutory compliance

~ 10 – 12 contractors / service providers at Sites.
Supervision of staff: Give the number of people you supervise (“Direct” means that they report directly to you, “Indirect” means they report to someone who reports to you.)

Direct

Indirect

Total

–

–

–
E. Main contacts / Interfaces: What are the internal / external contacts you have, necessary for reaching your results?

Who

Frequency of contacts

My role in those contacts [1]

Responsible
Accountable
Consulted
Informed

Purpose of contacts

Labour Contractors / Service Providers

As defined / as and when needed

R ,C ,I

To ensure statutory compliance

Government authorities & local authorities

Need based

R , C ,I

To ensure cordial Public relations and govt. liaison.

Factory Medical Officer and panel hospitals.

As per requirement

R,C,I

To ensure employee service / welfare and compliance

Labour Union

As per requirement / need based

R ,C, I

To Maintain IR

Employee’s Communication.

As per requirement

R ,C, I

Employee moral

Auditors – Internal / External

As and when needed

R ,C, I

Ensure compliance
F. Required profile:Level of education & Knowledge:
Full time Bachelor of Commerce with Postgraduate degree in HR / IR Management from recognized university.
Experience in general:
Minimum 7 years of work experience in HR and IR function preferably in a reputed company, at Site level.
Technical skills:
Knowledge of Site HR, IR and Administration functions & exposure to Labor Laws as applicable to manufacturing set up.
Competencies, Behavioral skills: (acc. to competency profile and required level of descriptions)

Interpersonal relationship
Communication & counselling skill
Analytical ability to avoid any errors during work.
Computer literacy / Exposure of MS office and must be good at preparing PPT 7 reports in excel.
Reliable & Valuing – respecting people

Legal Training Requirements

Under the provision (111-A) of the Factories Act 1948, reading with Gujarat Factory Rules 1963 about General Health & Safety, Emergency response, handling of hazardous substance
Job Requirement:
Physically fit, must be able to climb ladders and stairs.
Walking up to 8 hours a day.
G. Performance indicators: Describe the criteria allowing to measure to what extent the results are achieved – related to the accountabilities

Ensuring timely and accurate data processing related to human resource management.
Sustenance of Industrial Relations and general discipline at the Site
Ensure support in conducting regular training programs and follow up.

If you require further information please contact Ruchi Sharma.

Of course, your application will be treated confidentially.

Human Resources

ruchi.sharma@ineos.com
Job Details
Location Nandesari, India
Discipline Operations
Type Permanent
Business INEOS Styrolution
Posted 23 June 2022
Closing Date 31 August 2022
Requisition ID 8769