IRRI Education Hiring for Officer – Administrative Coordination at Delhi, Delhi Full Time

The International Rice Research Institute (IRRI) is dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations. IRRI is an independent, nonprofit, research and educational institute, founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government. The institute, headquartered in Los Baños, Philippines, has offices in 17 rice-growing countries in Asia and Africa, and over 1,000 staff.

Working with in-country partners, IRRI develops advanced rice varieties that yield more grain and better withstand pests and disease as well as flooding, drought, and other harmful effects of climate change.

Job Purpose

Under the general supervision of the Corporate Services Manager, responsible for day to day management of the Delhi office, including secretarial assistance and support to administrative, financial and procurement functions. Provide logistical support, including travel & accommodation and management of events. Prepare documents for submission to various Ministries, official memos, etc. and act as the focal point for visitors.

This position is open only for existing IRRI employees. It will be based at the IRRI New Delhi office and may only be filled in by the permanent citizens of India.

Roles and Responsibilities

Coordinate day-to-day operations of the Delhi office and support staff members on schedules, availability of resources, etc.

Maintain office assets (maintaining, monitoring & safe keeping)

Responsible for procurement of office supplies

Prepare travel documents such as visa applications

Manage Petty cash imprest for the Delhi office (request, disbursement & liquidation)

Handling events – workshops, trainings, etc. including travel & hotel/venue bookings

Responsible for all administrative support

Provide support on preparing financial vouchers & reports

Assist in procurement of goods & services to support the Procurement manager

Work with staff to provide administrative support

Manage and support visitors

Work with respective managers to prepare letters/correspondence for submission to external agencies such as Govt. Ministries & departments, donors, etc.

Support the Logistics & Coordination manager in organizing events, workshops, etc. and act as a back-up for travel & hotel bookings

Support Finance Manager with preparation of financial vouchers & reports

Support the Procurement manager with procurement of goods & services

Coordination of day to day operations of the Delhi office

Focal point for visitors

Letters/correspondence for submission to external agencies

Monitor incoming and outgoing correspondence/documents and ensure confidentiality

Maintain Petty cash imprest

Organize events, workshops, etc. and back up for travel & hotel bookings

Prepare vendor statements for payment like hotel, air travel etc.

Financial vouchers & reports

Qualifications

Bachelor’s Degree related to administration, management, finance, procurement or related field with a minimum of 3 years of experience in office administration/finance or related field.

Skills Required

Mandatory

Has proficient computer skills e.g. Word, Excel and PowerPoint

Has strong interpersonal and oral and written communication skills

Has good organizational skills

Has good multi-tasking skills

Preferred

Has experience working in an international environment

In addition to the Basic Pay indicated above, IRRI also offers the following allowances:

Dearness Allowance: 113% of basic salary

House Rent Allowance: 40% of base salary

Transport allowance for NRS L4: INR 4000/-

Educational Allowance: INR 1000/- per month per child up to two children, as applicable

Leave Traveling Allowance: Equivalent to one month of basic pay per calendar year

Provident Fund: 12% of basic pay and dearness allowance

IRRI offers a highly extensive employee benefits package inclusive of globally-covered medical insurance, retirement plan, life and accident insurance and other allowances. Join our team and be part of our story!

Please note only shortlisted candidates will be contacted.

Job Reference: HQ01413