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Private Jobs / Private Sector
Maersk Hiring for Analyst/Sr.Analyst at Pune Full Time
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Support peers with technical or process related challenges during
process execution.
process execution.
Description of Role
The Analyst will be responsible for ensuring that invoices are paid in a timely manner.
Daily allocation of workflows is required to be handled as per the timelines and in an accurate manner.
Understand the business model, Data Analysis & reporting, coordinate between upstream and downstream process
Key Responsibilities:
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Ensure timely updating of Invoice details in OCR, with material details and key references
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Perform 3way match once Workflow is created in SAP including Urgent request
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Check the correctness of material, cost, bank details between cost created and invoice received
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Raise query to FINOPS team on any cost mismatch, Tax code issue and forward the Workflow to the respective agent
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Check if the cost is available in Kewill and raise incident if same is not interfaced into SAP
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Raise query in Kewill if the cost created from that application as Missing cost
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Ensure the bank details are correct and liaise with AP Controller to arrange for permanent fix in Vendor Master
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Follow the controls like Currency check if Invoice currency is not matched with Purchase Org currency, raise query with FINOPS / CSO
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Ensure to follow up with FINOPS / CSO on timely query resolution and complete the invoice posting
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Drive FINOPS / CSO on controlling the pending workflow and reduce from baseline
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Assist and ensure the duplicate is identified and ended without posting
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Assist timely clearing of Advances by liaising with AP controller when invoice is posted against down payment
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Analyse Urgent request and check whether the request can be changed to normal basis vendor credit term and take the decision with the support of CSO
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Ensure to comply local statutory law on Invoice receipt, such as Invoice must be received with QR code to avoid cost leakage on Tax input
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Ensure Withholding Tax is calculated correctly and accounted while posting the invoice
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Engaging with vendors for payment related matters, Payment block removal
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Coordinate with internal as well as external stakeholders to ensure local, global and legal requirements are met
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Coordinate with FINOPS / CSO and flag dispute in Workflow basis their input
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AP related India GST Analysis & Reconciliation between Vendor Register (GSTR 2A) Vs Purchase Register (Sub Ledger).
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Ensure booking all vendor invoices on time within Financial Year to take the input credit without any delay from Govt. Authorities
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Drive with CSO, FinOps and Vendor to get invoices on time for processing and address the reconciliation deviation to respective stakeholders including Direct & Indirect Tax team to fix the issues permanently
Principal Accountabilities:
Management
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Ensure 100% quality is maintained while processing the invoice
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Assist in improving First Time Hit Ratio by root cause analysis
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Assist and follow documented system of AP accounting policies and procedures
Assist by Oversee the operations of the accounts Payable department, PCC and MDM teams especially their control systems, transaction processing operations and policies & procedures. -
Own Standard Operating Procedures and ensure adherenceEnsure that accounts payable are paid in a timely manner
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Assist that all Vendors are effectively managed
Assist for Invoices are paid in accordance with the payment terms -
Ensure relevant financial measurements for AP are met
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Ensure 100% accurate master data for Vendors in system
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Assist to ensure India GST Analysis and Reconciliation output action taken on time to avoid exposures
Reporting
Coordinate the preparation of the Period end reporting by posting invoice in respective period
Ensure and own KPI Reporting
Assisting to close the open audit findings and AP related coordinating with AP Controller Projects
Ensure and own KPI Reporting
Assisting to close the open audit findings and AP related coordinating with AP Controller Projects
Support in smooth transition/on time completion of Project Green
Support in Standardization of E2E AP Process as per Blueprint Consistent improvement in Supplier Payment Timeliness by timely / prioritize posting of invoiceInitiatives drives relating to improving working capital by comparing terms in Invoice with Vendor Master
Assist in Cost Controlling & Other Initiatives Compliance
Understand in Control assurance framework to ensure compliance and reporting to standing orders and system of controls over AP accounting transactions
Coordinate the provision of information to auditors for the annual audit
Understand in Control assurance framework to ensure compliance and reporting to standing orders and system of controls over AP accounting transactions
Coordinate the provision of information to auditors for the annual audit
Key Performance Indicators/ Learning description of the role:
Performance against Key Responsibilities will be measured based on separate KPIs developed for the position. These will be established and agreed upon within the overall KPIs that are determined for the business Unit.
- Assist for the risk management process within an individual business
- Manage external parties and internal stakeholders
- Assist for the cost of an operating business
Key skills for the role:
Technical skills:
- Good IT skills (Microsoft Excel, Word, Access)
- Graduate qualified accountant with strong academic background
- Demonstrable track record in a similarly complex role
- Experience in logistics business would be advantageous
- SAP Knowledge
Soft skills:
Key requirements (in addition to normal qualifications)
- Track record of delivering all aspects of accounting/systems controls across a variety of activities in a business
- Able to combine commercial knowledge and technical financial expertise
- Ability to work as part of a large multinational organization, capable of influencing and understanding global view
- Strong interpersonal skills particularly motivational and communication skills
Position Specifications:
- Graduate, ideally Finance and Accounting.
- Job Knowledge & Competency;
- Understand the Operational business processes across L&S and FFW business
- Basic India GST Reporting knowledge and Other Operational concepts internally and externally
- A minimum of 3-5 years’ experience in shipping or operation financial role.
- Some leadership skills and proven people management experience will