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Maersk Hiring for Sr.Specialist at Pune Full Time
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Executes day to day processing of transactions within defined standard
operating procedures with a purpose of achieving service delivery goals
for the organisation and providing first level support for both
technical and functional issues raised by end users. Subject Matter
Expertise in OTC/PTP tasks.
operating procedures with a purpose of achieving service delivery goals
for the organisation and providing first level support for both
technical and functional issues raised by end users. Subject Matter
Expertise in OTC/PTP tasks.
Senior Specialist AP
Description of Role
The Sr. Specialist will be responsible for ensuring that invoices are paid in a timely manner, taking decision on working capital, GST and end to end ownership of L&S and FFW FNA functions.
Key Responsibilities:
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India GST – E Invoice, Purchase Register & GSTR2A Recon, Tax G/L Recon and DIGIGST execution. On time Monthly GST filing and ensure reduction of exposure.
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Ensure that all vendor invoices and credit notes are processed in an accurate and time efficient manner.
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Review, analyses and report on invoice and claim discrepancies
Implement business change in accordance with plans Own and drive cost transparency, audit and analysis -
Own and be accountable for accurate cost data
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Own and be accountable for cost reporting (Vendor Statements, Reconciliations, Cost Reporting, Book close and Budget)
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Establishment of and follow up on relevant financial measurements for AP departments/ teams/ individuals
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Proactive identify, analyses and evaluate potential financial risks/upsides and mitigate these with relevant stakeholders (GR/IR Cost release, Advance and Debit Balance reduction)
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Coordinate with internal as well as external stakeholders to ensure local, global and legal requirements are met
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Participate in and support improvement projects
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Check and approve the Vendor urgent and advance payments batches
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Approving controlled pay runs post performing additional checks
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Online approvals in Bank Site
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Funding of the respective disbursement accounts for payments
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Liasoning with banks for better RoE for the above point
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Engaging with vendors for payment related matters, Payment block removal
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Performing AP related RICC and similar
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Holding off payment to vendors who are our customers as well having unsettled outstanding
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ICB AP – Pending items in control GL
Principal Accountabilities:
Management
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Own and maintain a documented system of AP accounting policies and procedures
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Oversee the operations of the accounts Payable department, PCC and MDM teams especially their control systems, transaction processing operations and policies & procedures.
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Own Standard Interaction Procedures and ensure adherence
Transactions
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Ensure that accounts payable are paid in a timely manner
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Ensure that all Vendors are effectively managed
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Ensure that Invoices are paid in accordance with the terms of the payment
Ensure relevant financial measurements for AP are met -
Perform periodic bank reconciliations of the main Bank accounts to ensure that vendors are paid timely
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Reconcile daily pay runs are reconciled
Assist with the bank reconciliations performed by the GL team accountants -
Ensure country specific SOPs for b/l/cargo release procedures are in place and understood by responsible staff to standardize the AP process also to avoid unwanted Urgent payment request from Operations
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Ensure 100% accurate master data for Vendors in system
Reporting
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Own cost reporting (Vendor Statements, Reconciliations, Cost Reporting, Book close and Budget)
Coordinate the preparation of the Period end reporting/ Management reports if any -
Recommend benchmarks against which to measure the performance of company AP operations
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Ensure and own KPI Reporting
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Any other reasonable adhoc requests as may from time to time be made by the RCFO or Area Finance Manager.
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Assisting to close the open audit findings and AP related RICC
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Purchase Register Vs GSTR2A reporting.
Projects
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Ensure smooth transition/on time completion of Project Green
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Standardization of E2E AP Process as per Blue Print
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Increase in Supplier Payment Timeliness
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Initiatives drives relating to improving working capital
Compliance
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Set up a Control assurance framework to ensure compliance and reporting to standing orders and system of controls over AP accounting transactions
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Coordinate the provision of information to auditors for the annual audit
Key skills for the role:
Technical skills:
- Good IT skills (Microsoft Excel, Word, Access)
- Graduate qualified accountant with strong academic background
- Demonstrable track record in a similarly complex role
- Experience in logistics business would be advantageous
- SAP Knowledge
Soft skills:
Key requirements (in addition to normal qualifications)
- Track record of delivering all aspects of accounting/systems controls across a variety of activities in a business
- Able to combine commercial knowledge and technical financial expertise
- Ability to work as part of a large multinational organization, capable of influencing and understanding global view
- Strong interpersonal skills particularly motivational and communication skills
Position Specifications:
- Graduate, ideally Finance and Accounting.
- Job Knowledge & Competency;
- Understand the Operational business processes across L&S and FFW business
- At least basic knowledge of Operational concepts internally and externally
- A minimum of 5-10 years’ experience in shipping or operation financial role.
- Some leadership skills and proven people management experience will be added advantage.
- Excellent verbal and written communication and presentation skills.