Millennium Management LLC Hiring for Office Manager, India at Bengaluru, Karnataka Full Time

Full Job Description
Job Function Summary

The firm is looking to recruit an Office Manager for Bangalore, India, to work in the Bangalore office with responsibility for office management and business support, as outlined below, reporting to the Corporate Services and Real Estate Regional Manager, Asia.

Job Description

Ensure the delivery of facilities management services to a high standard. Identify opportunities that will continuously improve all aspects of FM operations.
Maintain office suppliers and equipment
Assist with administrative work related to office renovations
Help coordinate office maintenance work/inspections conducted by building management
Manage office lease related activities
Maintain disaster stockpiles
Assist in renewal of office premises related insurance
Manage office keys (pedestals, cabinets, & conference rooms etc)
Register/Activate/Deactivate access cards
Arrange collection of confidential documents & industrial wastes
Backup of reception duties
Be the first point of contact for employees regarding office related matters and ensure the Corporate Services and Real Estate Regional Manager, Asia is informed of any issues raised
Liaise with and handle any direct inquiries related to corporate services from external vendors and internal departments.
Demonstrate high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety requirements.
Facilitate the signing of corporate services related agreements and documents.
Work with BCM Program Manager to educate employees regards to BCP and disaster prevention plan
Ad-hoc general Corporate Services and Real Estate related projects

Business Support Administration

Arrange, confirm, and manage detailed calendars; scheduling meetings and related logistics
Write, receive, and manage high volume of email
Perform day-to-day tasks including, but not limited to, file organization, booking travel, research requested information, archiving, preparing pre-meeting materials for review
Prepare travel and expense reports on a timely basis
Other related projects and duties as requested

Qualifications/Skills Required:
Candidates must have a minimum diploma education. A degree-level qualification in Real Estate Management/Facilities Management or related field would be advantageous, but is by no means essential
8+ years in Facilities Management would be advantageous and proven experience in similar roles
Solid communication skills both verbal and written in English. Friendly and cooperative personality
Strong Excel and Outlook skills, and overall computer skills required.
Quick learner, Detail oriented; Demonstrable thoroughness and strong ownership of work.
Good team player with a strong willingness to participate and help others.
Able to prioritize in a fast moving, high pressure, constantly changing environment; High sense of urgency
Friendly and cooperative personality
Able to prioritize in a fast moving, high pressure, constantly changing environment; high sense of urgency