Morgan Stanley Hiring for Executive Assistant – Parametric at Mumbai, Maharashtra Full Time

DESCRIPTION

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, wealth management and investment management services. With offices in more than 41 countries, the Firm’s employees serve clients worldwide including corporations, governments, institutions and individuals. For further information about Morgan Stanley, please visit www.morganstanley.com.

About Parametric

Parametric is part of Morgan Stanley Investment Management, the asset management division of Morgan Stanley. We partner with advisors, institutions, and consultants to build portfolios focused on what’s important to them and their clients. A leader in custom solutions for more than 30 years, we help investors access efficient market exposures, solve implementation challenges, and design multi-asset portfolios that respond to their evolving needs. We also offer systematic alpha and alternative strategies to complement clients’ core holdings.

This role is part of Parametric’s hybrid working model, which includes working in the office 3 days a week and choosing to work remotely or in the office the remaining days of the week.

General Description (role)

The role is responsible for primary administrative support for Parametric professionals (Managing/Executive Directors) as well as additional support for the Parametric Technology and Operations team.

The position provides the opportunity of working in a fast-paced demanding environment along with learning new skills and gaining up to date knowledge and experience associated with an investment company and a large global banking organization.

Position requires the ability to work both independently and as a team member, manage multiple tasks simultaneously, possess excellent time management skills, be detail-oriented, and demonstrate excellent written and oral communication skills.

Primary Responsibilities

• Actively manage schedule for MDs / EDs:

o Calendar management, arranging meetings and coordinating with conference room and executive services as may be needed

o Prioritizing meetings and advising / alerting to conflicts and possibly desired changes

o Arranging conference calls

o Schedule management to include coordination with international business partners when needed

• Travel management:

o Coordinate all aspects of travel for all business trips (domestic as well as international)

o Exercise judgment in ensuring compliance with company’s travel policies

o Prepare Expense Reports promptly after trips and submit travel-related invoices with appropriate documentation

• Guest/Meeting facilitator:

o Actively and personally manage guests in reception when notified by the Receptionist of their arrival

o Make sure any food or equipment needs are handled appropriately

• Assist in New Hire Onboarding –Arrange building access, conduct office tours, provide new hire welcome kits, assist with parking enrollment, administer employee participation in New Tech (equipment rental) program
• Support in various Firm wide events
• Organizing Team Events
• Maintaining team pages on Internal sites
• Return to Office (RTO) activities
• Administrative team support:

o Stationery ordering

o Work with all other assistants and reception in a proactive manner

o Accept responsibility for groups tasks as needed

o Provide back-up assistance to team members

o Compile and update various spreadsheets

o Research and book extensive meetings

o Act as an information resource

o Problem-solver to both internal and external contacts

o Handle confidential and sensitive information with tact and discretion

QUALIFICATIONS

JOB QUALIFICATIONS

SKILL SET

Required Experience: 4+ years

Skill set: MS Word, Excel, PowerPoint & Outlook

Primary Skills

• Candidate with 3 -5 years of relevant experience
• Extremely strong organizational, time management skills
• Strategic thinker with creative and effective problem-solving skills
• Ability to communicate effectively and professionally across multiple departments and all levels of management internationally as well as with external resources
• Strong skills and proficiency in MS Word, Excel, PowerPoint & Outlook
• Ability to prioritize, multi-task and meet tight deadlines in a fast-paced environment with minimal supervision

Good to Have Skills

• Ability and desire to learn new skills.
• Ability to work under pressure.
• Self-starter and good team player.
• Enthusiastic, confident and outgoing.
• Professional and competent.
• Dedicated and committed to role.
• Keen to learn and open to feedback.

“Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximise their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing and advancing individuals based on their skills and talents.”