Mott MacDonald Hiring for Office Assistant at India Full Time

Full Job Description
This role provides support to project management team in executing projects.
The job description covers assisting in all aspects of a project are dully attended to and completed at the right time, regardless of challenges that may be encountered.
Project assistants will assist project team in logistics related to work.
He/ She will keep track of all activities, like sub-consultancy contract renewals, vendor registrations, invoices (vendors and client), timesheets, trainings by project team, connected conversation status, document control on SharePoint, maintenance of site office infrastructure list, attendance records on site, etc. and ensure that they constantly remind Project team of what needs to be done in order to meet up with deadlines.

Other responsibility will include:
Coordination with other functional departments like finance, facility for compliances.
Updating Billings and cash collection plans and forecast in discussion with project managers
Updating deployment schedules.
Preparing and getting approval of credit note.
Assist project managers in recruitment/resource management.
Coordinate with site office managers and team to resolve issues related to site
Create specific strategies for easier and effective execution of project
Assist project managers in action on outcome of Steering Committee Meetings and ensure to maintain all information on a monthly basis and ensure that it meets all necessary protocols

Candidate Specification

Desired Qualification, Skills and Experience
Bachelor’s in Commerce or equivalent.
Experience: 5-10 years of experience as project assistance in consulting companies.
Skills-
Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
Ability to manage time effectively
Ability to work independently and proactively, without support staff and with little supervision
Can multitask, work well under pressure, and work efficiently to meet strict deadlines

Job Profile

We can offer (subject to Company’s policy):
Agile and safe working environment
Competitive annual leave and sick leaves
Group incentive scheme
Group term life insurance, Workmen’s compensation and Group medical insurance coverage
Short and Long-term Global employment opportunities
Global collaboration and knowledge sharing
Digital Innovation and Transformation

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

Job Ref

64303BR

Recruiter Contact

Vandana Pathak

Country

India

Region/State

ALL – India

Discipline

Advisory, Project programme and commercial management

Sector

Advisory

Website Region

Asia Subcontinent

Website Sector

Project management