Nike Hiring for Administrative Assistant (Bangalore) at Bengaluru, Karnataka Full Time

Full Job Description
Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world’s best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At NIKE, Inc. it’s about each person bringing skills and passion to a challenging and constantly evolving game.

NIKE, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their teams. Nike’s diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.

WHO WE ARE LOOKING FOR

We’re looking for an Administrative Assistant based in Bangalore to assist the Global Sourcing & Manufacturing team on day-to-day office administrative matters and managing the Director’s calendar. This person will be managing end-to-end immigration process for territories as well as acting as a liaison for all things related to ensuring the office runs smoothly. You’ll learn how Nike operates through being responsible for coordinating and leading certain activities and being involved with initiatives that are designed to improve Nike’s business position and operating model, giving you a unique insight into the opportunities that exist for building a career with Nike.

WHAT YOU WILL WORK ON
Facilitating processing of Visa and necessary documentation; managing travel arrangements from travel tickets, insurance, kit allowance, forex to accommodationManaging routes and ensuring proper channelizing of vehicles; monitoring smooth handling of Travel arrangements for VP, Directors and employees.Working closely with TMC and our logistic Partners to ensure the Highest Level of ServiceEstablishing tie-ups with Service Apartments, drive continuous enhancement in hotel programs and establishing tie-ups with good propertiesDriving the team to get NDC on Quarterly basis and ensure no case falls in exceptional approval bracketCollaborating with Finance and Accounts Department to streamline travel submission & payments; managing credit card programs and bills & invoicesNegotiating deals with airlines and maintaining contracts with partnersMaintaining cordial relations with Embassies/Consulates for urgent visas and other visa related work; executing tax, immigration and relocation related servicesPreparation of international assignments agreements and other supporting documentation for both inbound and outbound assignees, cost projections for assignees to assist business with project cost planningFormulating SOPs & maintenance strategies for the department and working towards the enhancement of interior workEstablishing technical, commercial terms & conditions; defining operational scope and developing tender documents for Annual Maintenance ContractsIdentifying the most suitable subcontractors after conducting comparative analysis for AMC; training the team on quality policies and practices and preparing preventive maintenance register on monthly basisRolling out annual budgets, monitoring travel expenses, office utilities and taking corrective action to eliminate malfunctions and achieve cost savingsMaintaining inventory & record of assets, heading management team and ensuring services delivered comply with SLADirecting the end-to-end execution of process & program plans from planning, scoping, estimation and budgeting to project implementationSupervising the relocation of facilities and managing the set-up of computer room infrastructure as per specification, installation, and maintenanceProviding assistance in the planning & execution of various employee engagement events, seminars, workshops, annual parties, vendor conferencesInterfacing with contract staffs and a weekly random check on deploymentMonitoring security officers and conducting site survey for manpower deployment and gadgetsFrequently meeting with security field office and HK to upgrade the security and HK management
WHO YOU WILL WORK WITH

You will work with the Director, Partner Management as well as the Global Sourcing & Manufacturing team in Bangalore. You will also work with external vendors, Finance and the Events Team. You will enable the successful visits of functional teams from other Geographies and locations as appropriate by helping them to secure travel, as well as visas and accommodation if necessary.
WHAT YOU BRING
At least 3 years of work experience as an Administrative Assistant or Team Assistant.Excellent MS Office skills especially Outlook, Excel, PowerPoint.Must have strong negotiation and influencing skills and ability to resolve conflict and multiple prioritiesAbility to maintain confidential Information – handle with extreme discretion & in a professional manner.Ability to travel for off-sites and meetings (Less than 10% of the time)Strong verbal and written communication skills in English, ability to communicate in Kannada is advantageous but not a must.A pro-active and structured team player in a fast paced environmentResponds positively to change, ambiguity, adversity and pressureFlexible, resourceful and strategic multi-tasker
NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring inspiration and innovation to every athlete* in the world.

NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.