Operations Executive at Mumbai, Navi Mumbai Full Time

Key Responsibilities

Event Planning and Coordination

 Collaborate with BD and CS team to understand their event goals, themes, and requirements.

 Develop detailed plans, timelines, checklists and production schedules.

 Coordinate with vendors, suppliers, and contractors to secure necessary services and materials.

 Conduct site visits and assessments to ensure venue suitability and ensure alignment with client expectations.

Logistics Management

 Oversee the setup, execution, and teardown of events and activities, ensuring all elements are in place and functioning correctly as per SOP.

 Manage logistics, including transportation, accommodation, and catering arrangements etc.

 Ensure compliance with health, safety, and regulatory standards during all activities.

Technical Coordination

 Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects.

 Troubleshoot technical issues during events/activities and implement quick solutions to minimize disruptions.

Budget Management

 Track and manage event/activity and procurement budgets, ensuring all expenses are tracked and kept within allocated limits.

 Negotiate with vendors and suppliers to secure competitive rates and optimize costs.

Team Collaboration

 Lead and coordinate event/activity staff, including volunteers, to ensure smooth execution of event tasks.

 Foster a positive and collaborative team environment.

Client and Stakeholder Relations

 Serve as the on-ground point of contact for clients, providing regular updates and addressing concerns.

 Maintain strong relationships to ensure client satisfaction and seamless delivery of requirements.

 Professionally handle client feedback and implement improvements as needed.

Post-Event Evaluation

 Conduct post-event evaluations to assess event success and identify areas for improvement.

 Prepare detailed event reports for clients and internal stakeholders.