Optiver Hiring for Executive Assistant at Mumbai, Maharashtra Full Time

WHO WE ARE

Optiver is a global tech-driven trading firm, with offices in Amsterdam, Sydney, London, Singapore, Shanghai, Hong Kong, Taipei, Chicago and Austin. Founded in 1986, today we are a leading liquidity provider, with close to 2,000 employees in offices around the world, united in our commitment to improve the market through competitive pricing, execution and risk management. By providing liquidity on multiple exchanges across the world in various financial instruments we participate in the safeguarding of healthy and efficient markets. We provide liquidity to financial markets using our own capital, at our own risk, trading a wide range of products: listed derivatives, cash equities, ETFs, bonds and foreign currencies.

In Asia Pacific, Optiver was one of the first global market makers to establish a presence in the region, with the incorporation Optiver’s APAC head office in Sydney in 1996. Since then, we have expanded our footprint by establishing offices in Taipei (2005), Hong Kong (2007), Shanghai (2012) and Singapore (2021). The business in Mumbai is newly created and deemed to be an integral part of the APAC strategy over the coming years, with anticipation of significant growth.

WHAT YOU’LL DO

We are looking for a dedicated and experienced full-time Executive Assistant to support our Managing Director and senior management team. The role will predominantly entail: –

Executive Assistant duties such as, but not limited to:
Complex diary management, coordinating meetings across international time zones.

Meeting coordination, agenda creation, minute taking, and any subsequent reporting

Collation and distribution of reports and meeting packs

Supporting MD and leadership team to improve efficiency. Both assisting and independently managing important projects in this vein, for example:

Business Continuity Planning

Communication Streamlining through email and report optimisation.

Act as first point of contact for both internal and external clients

Organising conference and room bookings along with minute taking, agenda creation and distribution

Manage and coordinate team events, conferences, dinners and offsites.

Research, analyse and summarise documents in a clear, articulate manner.

Manage and coordinate international travel and associated visa applications

WHO YOU ARE

To be a successful candidate you will need to have:
4+ years’ experience in a dedicated Executive Assistant role.

Excellent English written and bverbal communication skills.

Advanced Microsoft Office skills.

Excellent understanding of organisational processes.

Experience organising complex travel plans and itineraries.

Experience of minute taking in meetings.

Flexibility to manage deadlines and tasks with rapidly changing priorities.

High level of awareness when it comes to confidentiality, sound judgement and maturity.

Exceptional attention to detail.

WHAT YOU’LL GET

The chance to work alongside diverse, intelligent, and driven peers in a rewarding environment.

Competitive remuneration, including an attractive bonus structure.

Training, mentorship and personal development opportunities

Competitive benefits.

As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together.

Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities.