ORACLE Hiring for Facilities Specialist 4 at Mumbai, Maharashtra, India Full Time

Job Description

Roles & Responsibilities:

• Operations of REF:

• Overseeing and Agreeing contracts and providers for services including AMC’s for all MEP related items, Building Operations, IFM, Cleaning, Catering, Technology etc.
• Managing and monitoring budgets and ensuring cost-effectiveness
• Leading Yearly Budget finalization for REF both for Opex and Capex
• REF process covering all aspects of facility, Real estate and Projects
• Setting up and ensuring adherence of right process for REF
• Ensuring Billing, Budget, PO and Invoices are well track with real time update kept ready at all times.
• Allocating and managing space between buildings and ensures space allocation data is kept updated
• Supervising multi-disciplinary teams of Building Operation and Maintenance
• Ensuring that basic facilities, such as water and heating, are well-maintained
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Advising businesses on increasing energy efficiency and cost-effectiveness
• Overseeing building projects, renovations or refurbishments
• Helping businesses to relocate to new offices
• Drafting reports and making written recommendations.
• Will be responsible for the analysis and Implementation of Strategic Facility / Property Management plans at the corporate level including technical aspects of REF.
• Ensuring good governance to ensure all statutory and policy compliances are met, conducting regular governance meetings with service providers, defining monitoring dashboard and getting the same automated
• He will monitor the progress and effectiveness of the various ongoing Facilities projects and the quality management systems and recommend and implement improvements when required.
• Creating Manual for facility Management including Operational work flow to ensure smooth transition

• Functional Skills

• Extensive 15 plus experience in Infrastructure, Real Estate/ Project management and Commercial Building Maintenance.
• Sound business acumen and financial prowess in monitoring and optimizing costs.
• Should possess strong Ethics in all his business practices and dealings. Ensures that his behavior is consistent with the standards and values of the HCL Technologies
• Ability to deal with all levels of management successfully, build, and nurture relationships with internal and external clients.
• Should have managed large projects in his current role including Data centres, and should have successfully handled the Project Execution (Inception to delivery).
• Should have handled Operations and Maintenance of mega-scale projects in his current or earlier roles
• Should be extremely agile and able to prioritize and manage multiple issues/tasks and ambiguity and/ or assignments with time sensitive deadlines and cost optimization.
• Build strong, trusting, relationships to liaise with external authorities including governmental or statutory/regulatory authorities in professional manner.
• Good Commercial acumen. Must exhibit initiative and a strong desire to achieve results
• Strong background in the operations, maintenance and installation of general facility and critical electrical systems of Datacentre & IBMS such as fire alarm & suppression systems, safety & security systems, access control & CCTV systems
• Skilled in preventive maintenance activities, including job scheduling, inventory control, and contractor supervision; read and interpret blueprints and schematics
• Supervised vendors for installation, design, development, project coordination, facility management testing and commissioning activities
• Expert in assisting management in policy planning and implementation of various security and contingency schemes
• Insightful knowledge of latest security gadgets and special equipment
• Knowledge on implementing policies for manpower planning, recruitment, selection, induction, orientation and development of new employees in the organization
• Excellent analytical, communication & problem-solving skills and proven capabilities in leading & directing personnel towards accomplishment of a common goal

• Personality/Softer Skills and attributes of the successful candidate include:

• Self-motivated with high levels of Integrity and Ethics
• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Positively influence others to achieve results that are in the best interest of the organization.
• Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
• Set priorities, develop a work schedule and monitor progress
• Determine strategies to move the organization forward, set goals, create and implement actions plans.
• Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem
• Highly persuasive, articulate with an excellent level of negotiation skills
• Ability to meet and deal tactfully and courteously with fellow employees and vendors/contractors.
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques .
• Strong stakeholder management and communication skills
• Experience across India office markets
• Ability to travel throughout the country regularly
• The role is likely suited to someone Mumbai based
• Excellent numeracy skills, and proficiency in Excel & Powerpoint
• Sound critical thinking and reasoning skills
• Good commercial acumen, together with a passion for CRE
• A healthy sense of humor, and high level of integrity

Qualifications required: Bachelors of Engineering (BE) in Civil Engineering/ Mechanical Engineering from a premier institute.

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle’s office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Leading contributor individually and as a team member, providing direction and mentoring to others. Work is non-routine and very complex, involving the application of advanced technical/business skills in area of specialization. May have project lead role. Applies professional, technical, and operational depth and experience to continuously improve service quality. Good communication skills and familiarity with email and MS Office applications is essential. After hours contact for facilities emergencies, accessible via phone. Degree, relevant certification or equivalent with 8 years prior facilities management or assistant property manager experience preferred.

Innovation starts with inclusion at Oracle. We are committed to creating a workplace where all kinds of people can be themselves and do their best work. It’s when everyone’s voice is heard and valued, that we are inspired to go beyond what’s been done before. That’s why we need people with diverse backgrounds, beliefs, and abilities to help us create the future, and are proud to be an affirmative-action equal opportunity employer.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status, age, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.