Organic121 Scientific private limited Hiring for Administrative Coordinator at Gurgaon, Haryana Full Time

Responsibilities:

Office Management:

Oversee day-to-day office operations, ensuring a clean, organized, and efficient workspace.

Manage office supplies, equipment, and maintenance needs.

Coordinate with relevant departments to ensure a safe and comfortable working environment.

Communication and Correspondence:

Handle incoming and outgoing emails, letters, and phone calls.

Maintain records and files of important documents.

Draft and proofread internal and external communications.

Scheduling and Calendar Management:

Manage executive calendars, including scheduling meetings, appointments, and conferences.

Ensure executives are aware of their daily and weekly schedules.

Travel Arrangements:

Plan and arrange travel itineraries, including flights, accommodations, and transportation for executives and employees when necessary.

Data Entry and Reporting:

Input and maintain data in company databases or spreadsheets.

Generate reports, spreadsheets, and presentations as needed.

Administrative Support:

Provide administrative support to department heads and managers.

Assist in organizing meetings, conferences, and events.

Take meeting minutes and distribute them to relevant parties.

Document Management:

Maintain an organized filing system for company documents and records.

Ensure document retrieval and accessibility for authorized personnel.

Vendor and Supplier Coordination:

Manage relationships with vendors and suppliers.

Process purchase orders and invoices, ensuring accuracy and timely payments.

Human Resources Support:

Assist in the onboarding process for new employees, including paperwork and orientation.

Maintain employee records and assist with HR-related tasks.

Health and Safety Compliance:

Ensure compliance with health and safety regulations within the office and manufacturing facility.

Assist in the coordination of safety training programs.

Budget Tracking:

Assist in tracking departmental budgets and expenses.

Collaborate with finance teams to reconcile financial records.

Project Assistance:

Support various manufacturing projects by coordinating tasks, tracking progress, and assisting with documentation.

Confidentiality:

Handle sensitive and confidential information with the utmost discretion.

Problem-Solving:

Address administrative challenges and find efficient solutions.

Proactively identify areas for improvement in administrative processes.

Team Collaboration:

Collaborate with colleagues and departments to ensure seamless operations.

Assist in cross-functional projects and initiatives as needed.

Compliance and Policy Adherence:

Ensure compliance with company policies, procedures, and industry regulations.

A successful Administrative Executive in the manufacturing industry should be highly organized, detail-oriented, and capable of multitasking. They play a crucial role in maintaining the efficiency of the office and supporting the broader manufacturing operations.

Job Type: Full-time

Salary: ₹8,252.36 – ₹25,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 1 year (Preferred)

Speak with the employer
+91 7982428604