Pahlé India Foundation (PIF) Hiring for Admin Executive at Delhi, Delhi, India Full Time

We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day administrative operations, ensure smooth functioning of office facilities, and support organizational efficiency. The ideal candidate will be responsible for handling office management, vendor coordination, record keeping, and providing administrative support to the team.

Key Responsibilities

Office & Facility Management

Oversee office upkeep, cleanliness, and facility maintenance.

Manage procurement of office supplies (stationery, grocery, pantry, toiletries, etc.).

Coordinate with vendors, service providers, and housekeeping staff.

Ensure safety, security, and compliance with office policies.

Administrative Operations

Maintain and update employee records, leave & attendance register.

Handle meeting room bookings, travel arrangements, and logistics.

Assist in scheduling meetings, preparing agendas, and documentation.

Maintain inventory and asset registers.

Finance & Payment Support

Ensure timely payments of rent, utility bills, and office expenses.

Support in processing reimbursements, vendor payments, and petty cash management.

Assist finance team in maintaining records of invoices, receipts, and contracts.

Compliance & Coordination

Maintain confidentiality of sensitive information and records.

Coordinate with HR for employee onboarding/offboarding formalities.

Ensure smooth communication and coordination between departments.

Requirements & Skills

Bachelor’s degree in Business Administration/Management or related field.

2–4 years of experience in office administration or executive assistant role.

Strong organizational and multitasking skills.

Excellent communication (written & verbal) and interpersonal abilities.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Ability to work independently and handle multiple priorities under pressure.

High level of integrity and professionalism.

What We Offer

A dynamic and collaborative work environment.

Opportunities for learning and professional growth.