Palo Alto Networks Hiring for Senior Administrative Assistant (NGFW) at Bengaluru, Karnataka Full Time

Full Job Description
Company Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish – but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Disruption is at the core of our technology and on our way of work to meet the needs of our employees now and in the future through FLEXWORK, our approach to how we work. We’re changing the nature of work from benefits to learning, location to leadership, we’ve rethought and recreated every aspect of the employee experience at Palo Alto Networks. And because it FLEXes around each individual employee based on their individual choices, employees are empowered to push boundaries and help us all evolve, together.

Job Description

Your Career

Palo Alto Networks NGFW (Next Generation Firewall) group is looking for a Sr Administrative Assistant who can provide high-level, administrative support for our team. In addition, you will manage and coordinate team group events, and proactively think of new unique ideas to bring these events to life. You will build relationships with various stakeholders, and manage the process from A-Z. You will join an organisation that is rapidly growing and operates with great emphasis on agility and efficiency.

Your Impact

Ability to impact key decisions in projects, budgets and time management through effective communication skills
Expert knowledge of MS Office (Outlook, Word, PowerPoint, Excel,Google sheets etc)
Demonstrates commitment to be a trusted advisor to exercise good judgment, discretion and confidentiality in all tasks
Experience guiding business objectives and problem-solving in a timely manner
Ability to collaborate and focus on building relationships
An active learner, willing to take on new responsibilities and adopt new systems/tools
Well organized, and ability to prioritize tasks in a fast-paced environment to meet deadlines
Open-mindedness to different activities

Qualifications

Your Experience

Coordinate all meetings and special events such as department all hands, off-sites, culture events, fireside chats, branding events, social events, team building, etc. (virtual and in person upon office reopening)
Arranging giveaways. Working with vendors on designing, manufacturing, and delivering quarterly giveaways to employees.
Managing budgets, PR creation & reconciliation
Assisting with presentations, report data, complex meeting coordination and travel logistics Working closely with multiple stakeholders from various functions, group admins, team members, and managers to assist with special projects, and annual planning.
Coordinating and managing meeting logistics for regional and global QBR’s and vendor meetings including sourcing, establishing contracts, summarising meeting notes and providing logistic details to the teams as needed
Manage and reconcile expense reports, budgets, purchase and procurement requisitions and contracts
Document meeting minutes as well as manage action items
Drive initiatives to create and foster culture programs to increase morale across the organization
Act as point of contact between workplace services and the organization to meet all conference room needs and coordinate incremental move requests to drive team office moves (subject to office openings)
Partner with HR, Finance, Legal and other teams on reporting and reconciliation
Applies judgment with full understanding of urgency, confidentiality and priorities of the business, routinely needing to multi-task with little to no direction
Drive and develop processes at scale to improve efficiency across the organization
Create and develop content for team communications
Ability to reprioritize projects and initiatives quickly to adapt to the needs of the business

Additional Information

The Team

Our engineering team is at the core of our products – connected directly to the mission of preventing cyberattacks. We are constantly innovating – challenging the way we, and the industry, think about cybersecurity. Our engineers don’t shy away from building products to solve problems no one has pursued before.

We define the industry, instead of waiting for directions. We need individuals who feel comfortable in ambiguity, excited by the prospect of a challenge, and empowered by the unknown risks facing our everyday lives that are only enabled by a secure digital environment.

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.