People Konnect Looking For Office Administration Manager at Mumbai Metropolitan Region Full Time

Location: Mumbai

Industry: Financial Services

Experience: 5-10 years

Job Summary:

We are looking for an experienced Admin Manager to oversee and ensure the smooth running of our office operations. The ideal candidate will be responsible for managing day-to-day administrative tasks, vendor management, facility maintenance, compliance with regulatory requirements, and providing a productive work environment for employees.

Key Responsibilities:

1. Office & Facility Management:

• Oversee office maintenance, repairs, and security.
• Ensure a clean, safe, and organized office environment.
• Manage office supplies, furniture, and equipment procurement.
• Coordinate with building management for infrastructure needs.

2. Vendor & Procurement Management:

• Identify, negotiate, and manage contracts with vendors for office supplies, IT services, housekeeping, security, and other services.
• Monitor vendor performance and service quality.
• Ensure cost-effective procurement without compromising quality.

3. Compliance & Regulatory Requirements:

• Ensure adherence to office administration and facility-related compliance requirements (fire safety, health & safety norms, etc.).
• Liaise with government bodies and local authorities when required.
• Maintain updated records of contracts, agreements, and licenses.

4. Travel & Logistics Management:

• Oversee corporate travel bookings, accommodation, and expense tracking.
• Manage employee transportation arrangements if applicable.

5. Event & Meeting Coordination:

• Organize company events, meetings, and conferences.
• Ensure meeting rooms are well-equipped and managed efficiently.

6. IT & Asset Management Support:

• Coordinate with the IT team for infrastructure requirements.
• Maintain records of office assets and oversee their lifecycle.

7. Team & Stakeholder Management:

• Supervise administrative staff and housekeeping personnel.
• Work closely with HR, Finance, and other departments to facilitate smooth business operations.
• Address employee grievances related to office facilities.

Key Skills & Competencies:

• Strong organizational and multitasking skills.
• Excellent negotiation and vendor management skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Knowledge of facility management and office administration best practices.
• Understanding of compliance, legal, and safety regulations.
• Strong leadership and problem-solving skills.
• Ability to work under pressure and handle multiple tasks efficiently.