Proedge Associates Limited Hiring for Administrative Assistant/ Archivist at Dhaka, Delhi, Delhi Full Time

Name of position: Administrative Assistant/ Archivist

Location: Embassy of Sweden in Dhaka

Application deadline: Thursday, 5 October 2023

Apply to: eos@proedge-asso.com

The Embassy of Sweden is seeking a candidate for the position as Administrative Assistant/ Archivist. The position forms part of the Development Cooperation Section and reports to the Head of Development Cooperation Section. The Administrative Assistant/ Archivist also assists the Administrative Section with administrative tasks. The Embassy has a staff of more than thirty-five persons. The duties of the Embassy involve working to implement bilateral development cooperation with Bangladesh, promoting political relations and trade between both countries and providing consular, visa and other migration services. For more information about the Swedish Embassy, please visit: https://www.swedenabroad.se/en/embassies/bangladesh-dhaka/

As Administrative Assistant/ Archivist, you would have a key role in providing administrative support and maintaining the Development Cooperation Section information and files. This includes:

Collect, receive, and distribute incoming mails and correspondences

Primary responsibility for official staff travel, logistics of external visits to the Embassy and logistics of external and internal meetings

Manage logistics related to external events, such as seminars, workshops, including booking venues, transport, meeting equipment, order publications, advertising etc.

Register documents, file, and organise the archive for development cooperation

Regularly keep track and update Program Officers every month on the maintenance of their individual contributions

Perform as a Programme Administrator (PA) in the Quality Assurance team with follow up agreement conditions in close cooperation with Program Officers

Support Program Officers within Development Cooperation Section with additional tasks

Perform other duties as and when required

Job requirements

Preferable degree in Business Administration or applicable

Minimum 3 years of experience working in similar roles in international organizations, Embassies, large non-governmental organizations, or private sector

Fluent written and spoken English and proficient in Bangla

Excellent IT skills, especially high proficiency in MS Office

Ability to initiate and work independently, as well as have the capacity to meet deadlines with a high level of quality and accuracy

Excellent interpersonal skills. We seek someone who is flexible, and who can organize and plan their work and is able to work well in a team and respect individual differences

We offer

An exciting international work environment

37.5-hour work week and other benefits as per Embassy’s employment policy for local staff

Opportunities for development and learning

Application process

Apply online with a motivation letter (not more than 400 words), your resume and three professional references from former managers to eos@proedge-asso.com by 5 October 2023

Please mark the subject line of your application with “Administrative Assistant/ Archivist”

Note that only applications in English will be considered

Only shortlisted candidates will be contacted