PyjamaHR Hiring for Executive Assistant at Ambala, Haryana, India Full Time

Overview

We are looking for a dedicated individual to provide high-level administrative support to our executives and senior management team. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to ensure efficient workflow.

Key Responsibilities

• Manage executives’ calendars and schedule appointments
• Coordinate meetings, including logistics and preparation of materials
• Act as the primary point of contact for internal and external stakeholders
• Handle sensitive and confidential information with discretion
• Prepare reports, presentations, and correspondence
• Arrange travel, accommodation, and itineraries
• Facilitate communication between executives and team members
• Conduct research and compile data as directed
• Assist in project management and follow-up on action items
• Organize and maintain files and records
• Provide administrative support as needed
• Manage incoming calls and emails, prioritizing and responding as required
• Monitor office supplies and reordering as necessary
• Handle expense reports and manage finances as directed
• Coordinate special events and functions

Required Qualifications

• Bachelor’s degree in Business Administration or related field
• Proven experience as an executive assistant or similar role
• Proficient in Microsoft Office suite
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to prioritize tasks and multitask effectively
• Discretion and confidentiality in handling sensitive information
• Detail-oriented and proactive in problem-solving
• Knowledge of office management systems and procedures
• Ability to work independently and take initiative
• Professional demeanor and strong interpersonal skills
• Familiarity with travel arrangements and itinerary management
• Experience in event planning and coordination
• Capability to adapt to changing priorities and deadlines
• Ability to work under pressure and meet tight deadlines

Benefits

• Work directly with the CEO and gain hands-on experience in multiple business operations
• Develop general management skills in the business environment
• Enjoy an excellent work culture and office environment in Gurgaon
• Receive work benefits and incentives

Skills: problem solving,event coordination,executive administrative assistance,virtual assistance,deadline management,project management,calendar management,event planning,administrative support,travel arrangements,file organization,project management office (pmo),microsoft office suite,meeting coordination,confidentiality,organizational skills,research,adaptability,time management,expense reports,office supplies management,communication facilitation,report preparation,multitasking,communication,interpersonal skills,office management systems,problem-solving