Rapid Recruitment Agency Hiring for Administration Assistant at Mumbai, Maharashtra Full Time

Reports to: Office of the Director, Strategy and Vision.

Role Profile and Outline: (Full Time)

We are looking for a Full-time competent Executive Administrative Assistant who can manage

our company’s administrative work effectively & to provide administrative support in a

well-organized and timely manner. He/She will work closely with the Director DSFM, and Sr.

Management team to help them manage their calendars and assist them in the logistical

functions of their tasks.

Roles and Responsibilities:

1. Handling day to day office tasks, such as filing, generating reports and presentations,

setting up for meetings.

2. Providing real-time scheduling support by booking appointments and preventing

conflicts.

3. Will be one point of contact for all departmental heads & directors to book

appointments.

4. Making travel arrangements, such as booking flights, cars, and making hotel and

restaurant reservations.

5. Generating reports, transcribing minutes from meetings, creating presentations, and

conducting research.

6. Sending formal emails to internal & external stakeholders.

7. Should be able to make bill payments & handle other bank and administrative work .

8. Should be willing to travel locally if the need arises & as per requirement.

9. Anticipate the needs of others in order to ensure their seamless back end work..

10. Should be able to handle the overall backend administrative & HR work .

11. Coordinate between departments and have the tasks fulfilled.

12. Keep a check on office supplies & reorder levels.

Key Requirements:

● 2-3 years experience in the same field.

● Graduate in any stream.

● Should be well-versed with Google Drive including working on google spreadsheets &

google documents.

● Should be proficient in MS Office & MS Excel.

● Should know to manage Google calendars

● Should be willing to do fieldwork.

Skills:

● Good communication and interpersonal skills.

● Strong vendor management skills.

● Excellent scheduling and logistic planning skills.

● An eye for detail.

● Understanding tasks with complete understanding of the bigger project the task is a part

of.

● Excellent computer skills, able to pick up knowledge of productivity software, and build

systems and processes around all responsibility areas they have.

Reports to: General Manager Operations, DSFM

Type of Employment: Full Time

Working Hours:

● Full-Time Monday-Friday & alternate Saturdays will be working.

● Compensatory leaves will be provided if you are asked to work on a company holiday.

Remuneration: Between Rs.3,00,000/- to Rs.3,60,000/- (less applicable taxes)depending on

the past experience of the candidate

Job Type: Full-time

Salary: ₹30,000.00 – ₹35,000.00 per month

Schedule:

• Day shift

Work Location: In person