RM Education Limited Hiring for Project office coordinator at Thiruvananthapuram, Kerala Full Time

Job Summary: We are seeking a detail-oriented and proactive individual to join our Transformation office as coordinator. You will be responsible for tracking, recording, and representing data for the India site and various projects, while also providing support to the Executive team. The ideal candidate should possess excellent organizational skills, strong attention to detail, and the ability to effectively communicate and collaborate with cross-functional teams. This role plays a critical part in maintaining accurate project information, ensuring data integrity, and facilitating effective decision-making processes, as well as organizing & planning location specific events & meetings, visitor schedules etc.

Responsibilities:
Data Tracking and Management:
Collect, consolidate, and maintain project-related data from various sources.

Track project progress, milestones, and key performance indicators (KPIs) using project management tools.

Monitor and update project documentation, including project plans, schedules, and status reports.

Ensure data accuracy and integrity by performing regular quality checks and resolving any discrepancies.

Reporting and Analysis:
Generate regular and ad-hoc reports on project performance, resource utilization, and budget status.

Analyze project data to identify trends, patterns, and potential issues.

Prepare data visualizations, charts, and graphs to present project-related information to stakeholders.

Support the preparation of executive-level presentations, summarizing project metrics and outcomes.

Cross-Functional Collaboration:
Coordinate with project managers and teams to gather project updates, risks, and issues.

Collaborate with stakeholders across the company to collect and consolidate relevant data.

Communicate and share project-related information with stakeholders in a timely manner.

Act as a point of contact for data-related inquiries, providing accurate and up-to-date information.

Executive Support:
Provide support to key members of the executive team to help with schedule management

Prepare and edit correspondence, reports, presentations, and other documents.

Handle incoming calls, emails, and inquiries, directing them to the appropriate parties.

Maintain confidential information and exercise discretion when handling sensitive matters.

Organize and schedule meetings, conferences, and other events for the Managing Director.

Prepare meeting agendas, presentations, and relevant materials.

Take meeting minutes and distribute them to attendees.

Qualifications and Experience:
Bachelor’s degree in a relevant field, such as Business Administration or Project Management.

Proven experience in a project coordination or data management role.

Proficient in project management tools and software.

Strong analytical skills and ability to interpret and present data effectively.

Excellent attention to detail and ability to work with large datasets.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Proficient in data visualization tools and techniques.

Ability to work collaboratively with cross-functional teams.

Prior experience in an executive assistant or similar role is preferred.

Proficiency in office productivity software (e.g., MS Office, Google Suite).

Ability to maintain confidentiality and exercise discretion.

Strong problem-solving and multitasking abilities.